October 14, 2021

Minutes from the October 14, 2021 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Frank Sindelir at 5:00 p.m.

Members present: Monica Dohmen, Roger Krause (joined remotely), Frank Sindelir, Nancy Dunnell
Members absent: John Sonstegard

Others present: Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund (joined remotely)

A motion was made by Dohmen to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Dunnell, seconded by Dohmen, to approve the September 9th, 2021 minutes.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The September 2021 Treasurer’s Report was reviewed. 

The 3rd Quarter budget vs. actual reports were reviewed.

The 3rd Quarter supervisor expense reports were reviewed.

A motion was made by Dohmen, seconded by Dunnell, to approve the bills as listed on the agenda.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

Health Insurance: Employee Assistance Program and Medicare Part D Notification
A motion was made by Dunnell, with a second by Dohmen, to enter into the Employee Assistance Program offered through Medica at a cost to the SWCD of $1.80 per covered employee per month, and to also purchase Medica’s plan upgrade to ensure compliance with Medicare Part D notice requirements at a cost to the SWCD of $0.05 per employee per month. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Special Reports

NRCS partner updates: Michael Steinhauer, Resource Conservationist – Steinhauer presented information to the board on current NRCS programs. 

New Business

MASWCD Resolution Voting

The 2021 MASWCD Resolutions were reviewed and voted upon. 

Change date for November SWCD board meeting due to Veteran’s Day 

Due to the normal regular board meeting date falling upon a federal holiday, the board set November 4th at 5:00 p.m. in the Lake of the Woods County Boardroom as the new date and time for the November meeting.

FY2022 BWSR Buffer Program Implementation Supplemental Program Grant Agreement    

A motion was made by Dunnell, with a second by Dohmen, to enter into the FY2022 BWSR Buffer Program Implementation Supplemental Program Grant Agreement.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

FY2022 BWSR Local Capacity and Buffer Law Implementation Program Grant Agreement  
A motion was made by Dunnell, with a second by Krause, to enter into the FY2022 BWSR Local Capacity and Buffer Law Implementation Program Grant Agreement.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Fourth quarter work session – personnel and planning discussion
No action was taken.  The board will work to address all topics at the November board meeting. 

2020 Audit 
A motion was made by Dohmen, seconded by Krause, to approve the draft 2020 audit from Peterson Company Ltd. and submit the Management Representation Letter.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Set policy committee members for the Rainy-Rapid One Watershed, One Plan
A motion was made by Dohmen, with a second by Krause, to approve John Sonstegard and Nancy Dunnell as members for the Rainy-Rapid One Watershed One Plan policy committee.

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize purchase of SWCD promotional pens
The board discussed spending limits.  No action was taken.  The board directed the staff to price out options through Nelson Ink, a local retailer.

Final payment on Fadness Forest Management Plan Cost Share contract

A motion was made by Krause, with a second by Dunnell, to authorize final payment in the amount of $2,380 for Calvin Fadness’s forest management plan cost share contract.  Funding will come from the LOTW One Watershed One Plan grant. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none

Staff Reportsthe board reviewed staff reports as presented with the agenda.  

Committee Reports 

LW Watershed Joint Powers Board – Dunnell presented on the tour sites for the Joint Powers Board
Area VIII Meeting – Dohmen discussed sites visited on the Area 8 fall tour

General Information and Discussion

2021 cost share applications – staff are currently reviewing applications and will present recommendations to the board.
2021 watercraft inspection data summary – see attachment to the October board packet

The next regular board meeting has been set for November 4th, 2021 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Dohmen

Meeting adjournment time: 6:45 p.m.

Secretary:_________________________________ Date:_____________________