June 8th, 2023

Minutes from the June 8th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:05 p.m.

Members present: Monica Dohmen, John Sonstegard, Roger Krause, Frank Sindelir

Members absent: Nancy Dunnell

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; NRCS Team Lead, Jody Peek; NRCS Soil Conservationist, William Lee; County Commissioner, Joe Grund; DNR Fisheries Supervisor, Matt Skoog

A motion was made by Sindelir to approve the agenda. The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.

A motion was made by Sonstegard to approve the May 11th, 2023  minutes. The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.

The May 2023 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda. The motion was seconded by Krause.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Old Business – none

Special Reports

DNR Fisheries update – Matt Skoog, DNR Area Fisheries Supervisor.  Skoog excused himself from the meeting following his report.  

NRCS partner updates – Jody Peek, NRCS District Conservationist and William Lee, Soil Conservationist

New Business

Chiaverini and Brateng cost share application

A motion was made by Sindelir, with a second by Sonstegard to approve the shoreline protection cost share contract applications for Chiaverini and Brateng at the following rates: 

Chiaverini = Cost share maximum payment is $9,208.00 or 50% of the total project cost, whichever is less.

Brateng = Cost share maximum payment is $10,213.50, or 50% of the total project cost, whichever is less.

Funding will come from the LW Watershed Shoreline Projects Cost Share fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Arena cost share application  

A motion was made by Krause, with a second by Sindelir, to approve the stormwater erosion control cost share contract for the LW International Arena Association at $8,642 or 100% of the total project cost.  Funding will be allocated as 75% State Cost Share and 25% District Special Projects fund. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried. 

Weirsma cost share application  

A motion was made by Sindelir, with a second by Sonstegard, to approve the Wiersma grassed waterway cost share application in the amount of $2,137.50 or 75% of the total practice cost, whichever is less. Funding will come from State Cost Share.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Supplemental Buffer funds – work plan revision

A motion was made by Krause, with a second by Sindelir, to authorize a work plan revision for the FY2022 Buffer Implementation Supplemental grant to utilize the funding towards the purchase of survey-grade GPS equipment in partnership with the Public Works Department.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Temporary authorization for $600 survey and design fee

A motion was made by Krause, with a second by Sonstegard, to authorize a $600 survey and design fee for shoreline protection projects where engineered riprap is being prescribed.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Resolution to Adopt and Implement the Roseau River Comprehensive Watershed Management Plan

A motion was made by Sonstegard, with a second by Krause to approve the following resolution:

Whereas, Lake of the Woods Soil and Water Conservation District has been notified by the Minnesota Board of Water and Soil Resources that the Roseau River Comprehensive Watershed Management Plan has been approved according to Minnesota Statutes §103B.801:

Now; Therefore, Be it Resolved, Lake of the Woods Soil and Water Conservation District hereby adopts and will begin implementation of the approved Comprehensive Watershed Management Plan for the area of the county identified within the Plan.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried. 

Certificate of Deposit investment

A motion was made by Krause, with a second by Sindelir, to authorize the purchase of a $125,000 6-month certificate of deposit from Multi-Bank Securities. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Soil health workshop supplies  

A motion was made by Sonstegard, with a second by Sindelir, to authorize expenses of approximately $400-$500 from LW WBIF funding for the Soil Health Field Day. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

General Information and Discussion

2023 Tree Sales Report – see attachment to the agenda

Registrations for Area VIII meeting in Bemidji on June 23rd 

Correspondence from Giziibii RC&D – see attachment to the agenda

The next regular board meeting has been set for July 13th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 6:36 p.m.

Secretary:_________________________________ Date:_____________________

May 11th, 2023

Minutes from the May 11th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: Monica Dohmen, John Sonstegard, Roger Krause, Frank Sindelir

Members absent: Nancy Dunnell

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

A motion was made by Sindelir to approve the April 13, 2023 minutes.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

The April 2023 Treasurer’s Report was reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Old Business – none

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – see attachment to the May 11th, 2023 agenda for a copy of Steinhauer’s report. 

New Business

Authorize Goos Forest Stewardship Plan cost share contract  
A motion was made by Sindelir, with a second by Sonstegard, to authorize the Goos Forest Stewardship Plan cost share contract for 74.2 acres at a rate of $300 base payment plus $6.50 per planned acre.  The contract end date is one year from approval. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Authorize printing costs for Rainy-Rapid plan    

A motion was made by Sonstegard, with a second by Krause, to authorize printing costs from Quote #27774 from Arrow Printing for the Rainy-Rapid plan. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Fee for Service Work Order with Conservation Corps 

A motion was made by Krause, with a second by Sindelir, to approve the Fee for Service Work Order with the Conservation Corps of MN for approximately 1 week of buckthorn removal services.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Karvakko Proposal for Conservation Engineering Services  
A motion was made by Krause, with a second by Sindelir, to approve the Karvakko on-call proposal for conservation engineering services. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
  

Authorize Load Monitoring contract change order 
A motion was made by Sonstegard, with a second by Sindelir, to authorize the Load Monitoring contract change order to move $682.45 from equipment and supplies to mileage and shipping. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Replenish petty cash  
A motion was made  by Krause, with a second by Sindelir, to authorize $61.14 to replenish the petty cash fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Keep It Clean donation  
A motion was made by Krause, with a second by Sindelir, to accept a donation from Sporting Journal Radio of $360 for the Keep it Clean Program.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Landowner Fee for Service policy  
A motion was made by Sonstegard, with a second by Sindelir, to repeal the following SWCD Policies due to the discontinuation of the JPB engineering program: NCMNJPB Services – District Cooperator’s Agreement and NCMNJPB Survey/Engineering Fee Collection.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Repeal Water Plan Committee per diem   

A motion was made by Krause, with a second by Sindelir, to repeal the SWCD Water Plan Committee per diems policy due to the discontinuation of the Water Plan Committee.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
 
Pine Island study 

A motion was made by Sindelir, with a second by Sonstegard, to pledge $22,500 for the Pine Island study.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried   

Recognition of State holidays
A motion was made by Sonstegard, with a second by Sindelir, to amend the SWCD employee policy to include language about recognizing State holidays and to also recognize Juneteenth, Minnesota’s newest state holiday, beginning in 2023.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
  

Summer intern position
Options for summer assistance were discussed by the board.  No action was taken.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports  – none

General Information and Discussion

Well sealing contract for services – staff presented information on current actions taken by the SWCD to help streamline well sealing projects and encourage well sealing in the county.

Local Work Group – the Local Workgroup will meet at 4:30 in the Boardroom of the County Government Center prior to the June 8th meeting.  A quorum of SWCD board members may be present but no official actions will be taken. 

Call for Resolutions – SWCD resolutions are due to the Area by the June 23rd meeting. 

Legislative Action Alert
A motion was made by Sonstegard, with a second by Sindelir, to authorize Stromlund to utilize the Crow Wing SWCD example to draft legislative action alerts in support of dedicated SWCD funding from the general fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
  

The next regular board meeting has been set for June 8th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sonstegard Seconded: Krause 

Meeting adjournment time: 7:45 p.m. 

Following the meeting, the board took a tour of the Tree Program building.  

Secretary:_________________________________ Date:_____________________

April 13th, 2023

Minutes from the April 13th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir.  Nancy Dunnell attended via Zoom in accordance with open meeting law requirements. 

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; County Commissioner, Joe Grund; Brad Kennedy, Karvakko Engineering

A motion was made by Sindelir to approve the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard to approve the March 9th, 2023 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The March 2023 Treasurer’s Report was reviewed. 
The 2023 1st quarter budget vs. actual report was reviewed.
The 2023 1st quarter supervisor expense reports were reviewed. 

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

Curt Quesnell AIS Contract – advance payment

A motion was made by Sindelir, with a second by Krause, to authorize payment in advance to Curt Quesnell for the AIS contract for media and promotional work.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Special Reports

Brad Kennedy from Karvakko Engineering introduced himself and discussed possible partnerships with the SWCD for survey and engineering design assistance. 

New Business

Approval of the Rainy-Rapid Comprehensive Watershed Management Plan   

RESOLUTION AUTHORIZING APPROVAL TO SUBMIT, ADOPT AND IMPLEMENT THE RAINY-RAPID COMPREHENSIVE WATERSHED MANAGEMENT PLAN

Resolution 04-13-2023

WHEREAS, Lake of the Woods Soil and Water Conservation District is a member of the Rainy-Rapid One Watershed One Plan Policy Committee; and

WHEREAS, Lake of the Woods Soil and Water Conservation District has been an active participant in the development of the Rainy-Rapid Comprehensive Watershed Management Plan (Plan); and

WHEREAS, the Rainy-Rapid One Watershed One Plan Policy Committee submitted the Plan on January 23, 2023 for a 60-day comment period; and

WHEREAS, no major changes were requested by state agencies in the 60-day comment period; and

WHEREAS, the Plan will serve as a substitute for either the SWCD comprehensive plan or county local water management plan as per 103C or 103B respectively for the duration of the state approved Plan.

NOW THEREFORE BE IT RESOLVED, Lake of the Woods Soil and Water Conservation District will approve submission of the plan to the Board of Water and Soil Resources Board (BWSR). Contingent on recommendation of plan approval by the BWSR Northern Committee and subsequent BWSR approval, Lake of the Woods Soil and Water Conservation District hereby adopts and will begin implementation of the Plan for the area of the County identified within the Plan.

Motion: Krause Second: Dunnell
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Adopt Rainy-Rapid Memorandum of Agreement    

A motion was made by Dunnell, with a second by Sindelir, to authorize the Rainy-Rapid Memorandum of Agreement with Lake of the Woods County for implementation of the Rainy-Rapid Comprehensive Watershed Management Plan.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Clean Water Work Order between Conservation Corps and SWCD for summer intern 
A motion was made by Sonstegard, with a second by Krause, to authorize the Clean Water Work Order 220-18456 with the Conservation Corps of MN.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize Athmann Forest Management Plan Cost Share Contract  
A motion was made by Sonstegard, with a second by Sindelir, to authorize the Jeff and Cynthia Athmann Trust LW Watershed forest management plan contract in the amount of $300 plus $6.50 per acre not to exceed 160 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

AIS Program education and equipment purchases
A motion was made by Krause, with a second by Sonstegard, to purchase three AIS inspector tablets with cases, 10,000 beverage coasters, and a boat ramp tattoo with AIS program funds.  Total cost is $2,370 plus shipping. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request board approval to remove items from the District’s asset list
A motion was made by Krause, with a second by Sindelir, to authorize the disposal of the following items: Dell Precision Tower 3620, Seven Asus Zenpads with serial numbers: G2NPFP1954325CH, G2NPFP195428AXF, G2NPFP195618HFV, G2NPFP195455WMB, FANPFX040715, GCNPFP044942FEL, GCNPFP043317L4W.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Forestry reserve funds from Area III 
A motion was made by Krause, with a second by Sindelir, to authorize $814.89 from the Area III forestry reserve fund to be contributed to the Lake of the Woods School Forest Fund for the construction of an adirondack shelter using locally sourced materials. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Utilize Conservation Corps MN for buckthorn removal
A motion was made by Sindelir, with a second by Sonstegard, to authorize contracting with the Conservation Corps of MN to conduct buckthorn removal for one week.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

County fair booth reservation   
A motion was made by Sonstegard, with a second by Krause, to authorize reserving a fair booth at the Lake of the Woods County Fair.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

MPCA contract – Keep It Clean  
A draft work plan for MN Pollution Control Agency Keep it Clean program support was presented.  The contract was not available for review but should be completed prior to the next SWCD board meeting.  Staff would like to move this contract forward as quickly as possible.     

A motion was made by Sindelir, with a second by Dunnell, to authorize Stromlund to sign the contract with the MN Pollution Control Agency for Keep it Clean program support upon review and approval by the District Manager and Supervisors.   
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

TSA 8 Work Plan and Funding Request Policy for 2023/2024
A motion was made by Sindelir, with a second by Krause, to approve the TSA8 2023/2024 work plan and pay the TSA8 dues for 2023.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorization to pay nursery invoices upon receipt 
A motion was made by Krause, with a second by Sonstegard, to authorize staff to pay tree program invoices from nurseries upon review and approval. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

TSA8 – this committee report was completed during the TSA8 work plan review.  

General Information and Discussion

May board meeting- 5:00 “tour” of tree distribution – staff will coordinate a tour of the tree distribution process at the next SWCD board meeting if distribution dates happen as planned.  

Correspondence: MN SWCD Forestry Association  –See attachment to the SWCD board packet.
2022 State Climatology rainfall report  –See attachment to the SWCD board packet.
Livestock Producer Workshop Evaluation Form  –See attachment to the SWCD board packet. 

The next regular board meeting has been set for May 11th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Sonstegard

Meeting adjournment time: 7:00 p.m.

Secretary:_________________________________ Date:_____________________

March 9th, 2023

Minutes from the March 9th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m. 

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell.  Roger Krause attended remotely pursuant to open meeting law requirements. 

Others present: Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Sindelir to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard to approve the February 9th, 2023 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The February 2023 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

Curt Quesnell Contract for AIS promotion

A motion was made by Sindelir, with a second by Dunnell, to authorize $1,500 of AIS funding and to enter into the agreement with Curt Quesnell for a series of promotional events.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – see attachment to the March 9th, 2023 agenda for a copy of Steinhauer’s report. 

New Business

Clean Water Grant Fund Work Order between LOW SWCD and Conservation Corps
A motion was made by Dunnell, with a second by Sindelir, to authorize the Clean Water Fund Work Order 220-10577 with the Conservation Corps for the shoreline cleanup.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request to incur expenses for Area VIII training  
A motion was made by Sonstegard, with a second by Sindelir, to authorize pass-through expenses for food and supplies for the Area VIII Technical Team training. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Certificate of Deposit investment   
A motion was made by Krause, with a second by Sindelir, to authorize investing a max of $125,000 for up to seven months in a certificate of deposit with Multi-Bank Securities.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Pierson forest management plan cost share application 
A motion was made by Sonstegard, with a second by Sindelir, to authorize the LW WBIF forest management plan cost share application for Andy Pierson, not to exceed $495.

Horntvedt cost share contract cancellation
A motion was made by Sindelir, with a second by Sonstegard, to authorize the cancellation of Horntvedt/Weirsma cost share application and to re-encumber the funds.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

AIS Watercraft Inspector Enhanced training in Bemidji 

A motion was made by Krause, with a second by Dunnell, to authorize expenses for SWCD staff and qualified AIS inspectors to attend the enhanced inspector training in Bemidji.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Lake of the Woods Control Board Meeting – Dunnell presented information from the Lake of the Woods Control Board meeting.  The current effort is to draw down the Lake level and leave an extra six inches of storage coming into the spring rains.  The report from the Control Board is attached to the agenda.  

General Information and Discussion

First Quarter Special Meeting – the board discussed holding a work session.  Staff will work on topics for engineering and cost share. 

The next regular board meeting has been set for April 13th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dunnell Seconded: Sonstegard

Meeting adjournment time: 5:55 p.m.

Secretary:_________________________________ Date:_____________________

February 9th, 2023

Minutes from the February 9th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: John Sonstegard

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer;  County Commissioner, Joe Grund

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir.  
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the January 12th, 2023 minutes.  The motion was seconded by Dunnell.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The January 2023 Treasurer’s Report was reviewed.  

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

MN Traditions – request for support
No action was taken. 

Special Reports

NRCS Partner Updates – see attachment to the February board packet for a copy of Steinhauer’s report. 

New Business

Contribution to Envirothon program
A motion was made by Krause with a second by Sindelir to authorize $300 for the North Central Area VIII Envirothon program from the Education budget.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Always There Staffing Agreement – AIS Inspectors 
A motion was made by Sindelir, with a second by Krause, to authorize the $2 per hour proposed wage increase for AIS inspectors and to approve the 2023 Always There Staffing agreement including payment of weekly invoices from Always There Staffing upon receipt. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Steinbach Forest Management Plan cost share payment  
A motion was made by Sindelir, with a second by Dunnell, to authorize final payment in the amount of $1,210.00 for H&S Hunting/Corey Steinbach’s 2022 FMP-04 forest management plan contract. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Forest Management Plan Cost Share Application 
A motion was made by Dunnell, with a second by Sindelir, to authorize Dan Pieper’s forest management plan cost share application for 80 acres through the Lake of the Woods watershed funding.  Cost share is not to exceed $300+$6.50 per acre for planned acres. The plan must be completed in one year.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Computer purchase

A motion was made by Krause, with a second by Sindelir, to authorize the purchase of a computer through the USDA cooperative purchasing program.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Internet equipment upgrade 

A motion was made by Sindelir, with a second by Krause, to authorize up to $250 to purchase meshing router equipment to upgrade wireless service in the building and to upgrade the internet package to the Gold level with a 12-month contract.     

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Recognition for 2022 Rain Gauge Volunteers  

A motion was made by Dunnell, with a second by Sindelir, to authorize $150 from Water Plan funds to be used for rain gauge program volunteer recognition.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Livestock Workshop – March    

A motion was made by Krause, with a second by Sindelir, to authorize $1,200 from the Feedlot Program to be used for costs associated with a livestock producer workshop in March.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

AIS Program expenditures
A motion was made by Sindelir, with a second by Krause, to authorize AIS funding in the amount of  $2,187.50 for the purchase of promotional towels and $1,250 for geofencing targeted advertising with matching funds from Roseau SWCD. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.   

Training and Travel Requests

MPCA YSI Training – Vrtacnik 
A motion was made by Sindelir, with a second by Dunnell, to authorize Vrtacnik to attend the YSI training in Brainerd with overnight stay.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Testifying at the state legislature /Keep It Clean  – Hirst 
A motion was made by Krause, with a second by Dunnell, to authorize travel expenses for up to two nights for Hirst if necessary to testify on the Keep it Clean legislation.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

IJC Semi Annual Meeting – Hirst   

A motion was made by Sindelir, with a second by Dunnell, to authorize Hirst to attend the semi-annual meeting in Washington DC the week of April 24th with travel, lodging and meal expenses to be covered by the IJC.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Keep It Clean Committee – the Keep it Clean committee is working on statewide legislative action to support local efforts.  

Rainy-Rapid Policy Committee – the plan is in its final 60-day review period.  The Policy Committee has been working on bylaws and an agreement for implementation.  

General Information and Discussion

Legislative updates from MASWCD – March 7th at the Capitol – the SWCD legislative days will be held on March 7th at the State Capitol.     

Conservation Corps summer placement work and training plan – the SWCD was awarded a summer apprentice position through the Conservation Corps. A training and work plan will be developed.
   

Rainy-Rapid Comprehensive Watershed Management Plan Memorandum of Agreement and Policy Committee Bylaws for implementation of the plan – the draft MOU and bylaws were distributed. 

The next regular board meeting has been set for March 9th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 7:03 p.m.

Secretary:_________________________________ Date:_____________________

January 12, 2023

Minutes from the January 12th, 2023 Regular Board Meeting.

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by John Sonstegard at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell

Members absent: Roger Krause

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Dohmen to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Annual Business Items

Officer Elections 

A motion was made by Sonstegard, with a second by Sindelir, to nominate Monica Dohmen as board chair. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir, with a second by Dunnell, to nominate the board officers as follows: Vice Chair, Frank Sindelir; Treasurer, Nancy Dunnell; Secretary, John Sonstegard; Public Relations, Roger Krause

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard, with a second by Sindelir, to set the annual business items as follows: 

Monthly Meeting date, time and location – Second Thursday of each month at 5:00 p.m. in the Boardroom at the County Government Center. 

Designate Official Depositories – Border Bank of Baudette, Multi-Bank Securities, Inc.

Check Signing Authority – Josh Stromlund, District Manager; Nancy Dunnell, Treasurer; Mike Hirst, Resource Technician; Corryn Trask, Resource Technician; Becky Buegler, Office Assistant

Supervisor Compensation Rate – $125 per meeting. This rate is per day, no matter how many meetings attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.

Mileage Rate – Mileage compensation will reflect the most current IRS mileage rate.  

Meal Allowances – Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.

Spending Limits ‐ District staff have permission to:

*Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $200.  *Pay invoices for: emergency vehicle repairs exceeding $200 or other emergency items exceeding $200 as authorized by the SWCD manager or Board Chair. 
*Purchase miscellaneous supplies up to $200.  

Designated Official Newspaper – Northern Light Region

Annual membership dues for 2023 – 

Minnesota Association of Soil and Water Conservation Districts $ 4,012.31   

MASWCD North Central Area (VIII) $ 275.00

Minnesota Association of Conservation District Employees $ 125.00  $25/employee

C/C/OGA Membership Dues $ 84.00

Minnesota Association of County Feedlot Officers $ 125.00

National Association of Conservation Districts $ 775.00

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Committee Assignments 

A motion was made by Dunnell, with a second by Sindelir, to assign committees as follows: 

CommitteeBoardStaffMtgs/yr (approx.)
Area VIII MeetingsAll supervisorsAll staff3
North Central MN TSA 8Frank SindelirJosh Stromlund, Alternate: Corryn Trask2
County/SWCD Joint Powers Agreement Liaison CommitteeMonica Dohmen Roger KrauseStromlund
Personnel CommitteeJohn Sonstegard,
Nancy Dunnell
Giziibii RC&D CouncilJohn Sonstegard; alternate: Nancy DunnellAlternate: Corryn Trask4
International Multi-Agency Technical Advisory Committeen/aMike Hirst3
Lake of the Woods Control BoardNancy DunnellMike Hirst3
International Rainy Lake of the Woods Watershed Boardn/aMike Hirst10
Rainy/Rapid Board Citizen’s Advisory CommitteeNancy DunnellMike Hirst1
Rainy-Rapid One Watershed One Plan  (Planning Committee Only)Monica Dohmen, John Sonstegard6
School Forest Committeen/aCorryn Trask8
Lake of the Woods Watershed Joint Powers BoardNancy Dunnell 
Alternates: John Sonstegard
Local Work GroupFrank Sindelir, Nancy Dunnell
AIS/Keep it Clean CommitteeMonica DohmenMike Hirst6
AIS/Keep it Clean Committee     (at large member) – $40 per diemMike Larson6

Staff are preapproved for reimbursement for out of town travel expenses incurred for serving on these committees. In the event that the appointed staff member is unable to attend, an alternate staff person may take their place.

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Review Fixed Assets List 

No items needed authorization for disposal. 

Housekeeping Items

Housekeeping items were reviewed. See board packet for list of items.  

Regular Business Meeting

The annual business meeting was concluded and the regular business meeting resumed.  

A motion was made by Sonstegard to approve the December 8th, 2022 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

The December 2022 Treasurer’s Report was reviewed.  

The 4th quarter budget vs. actual reports were reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Sonstegard. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – no old business was presented

Special Reports
NRCS Partner Updates – see attachment to the January board packet for a copy of Steinhauer’s report

New Business

Surface Water Assessment Grant contract  

A draft copy of the MN Pollution Control Agency Lake of the Woods Surface Water Assessment Grant (LW SWAG) was presented.

A motion was made by Sindelir, with a second by Dunnell, to enter into the LW SWAG grant with the MPCA and to authorize the District Manager to sign the contract when the final version is available. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Authorize equipment purchases for LW Surface Water Assessment Grant

Due to lag time in receiving equipment, staff requested authorization to purchase items for the LW SWAG grant once the grant is finalized and expenses can be incurred against the grant.  

A motion was made by Sonstegard, with a second by Sindelir, to authorize staff to purchase equipment through the LOW SWAG contract, including a pH sensor ($500) and replacement DO sensor cap ($150) when the grant is finalized and purchases are approved by contracting staff.

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

USGS Contract for Rainy River sampling   

A draft budget and staff-time allocation was presented for contract work that the SWCD will be bidding on for sediment sampling on the Rainy River, which is being implemented by the United States Geological Survey through a Minnesota LCCMR grant.  

A motion was made by Sonstegard, with a second by Sindelir, to authorize the District Manager to review and approve contract items when available.  

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

2023 fees for service

A draft 2023 fee schedule for non-state grants and contracts was presented.
A motion was made by Dohmen, with a second by Sindelir, to authorize a 2023 Fee for Service Resource Conservationist, Senior – $58; Water Resource Technician, Intermediate – $50; Administrative Assistant, Intermediate – $40. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Replenish petty cash    

A motion was made by Sindelir, with a second by Sonstegard, to authorize a check for cash in the amount of $77.27, to replenish the petty cash account back to $100.   

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Minnesota Traditions   

This item was tabled.  

Peterson CPA bid and letter of engagement for 2022 audit of SWCD  

A motion was made by Sindelir, with a second by Dunnell, to enter into an agreement with Peterson CPA to audit the 2022 financials of the SWCD at a bid of $3,500. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Sustainable Farming Association – agreement amendment/continuation    

A motion was made by Dunnell, with a second by Sindelir, to authorize a 2023 agreement with the Sustainable Farming Association to provide workshop and education services for soil health management. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

See attachment to the January board packet for a copy of the agreement.  

Training and Travel Requests

A motion was made by Sonstegard, with a second by Sindelir, to authorize all interested staff and supervisors to attend the Rainy-Lake of the Woods Water Quality Forum in International Falls.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

Cost share Policy for non-structural land management practices – this item will be brought back to a future board meeting for more discussion.

Correspondence: Peterson CPA and Office of the State Auditor 2021 Audit   

Correspondence: Giziibii RC&D

Correspondence: MASWCD dues and 2022 accomplishments

The next regular board meeting has been set for February 9th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Sonstegard

Meeting adjournment time: 7:10

Secretary:_________________________________ Date:_____________________

December 8th, 2022

Minutes from the December 8th, 2022 Regular Board Meeting.

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by John Sonstegard at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir.  Nancy Dunnell joined remotely

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Dohmen to approve the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the November 10th, 2022 minutes.  The motion was seconded by Dohmen.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The November 2022 Treasurer’s Report was reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – see attachment to the December 8th, 2022 agenda for a copy of Steinhauer’s report. 

Personnel committee report – the personnel committee presented their recommendations for health insurance refunds, and wages and benefits for 2023. 

Old Business

Health insurance refund
A motion was made by Sindelir, with a second by Dohmen, to add $.07 of District funds to the 2021 health insurance settlement refund and distribute this fund equally to the three covered employees’ health savings accounts.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

New Business

2023 Wage and Benefits

A motion was made by Dohmen, with a second by Sindelir, to authorize the wage increases for the following positions, effective January 1, 2023 as follows:
Resource Conservationist Senior, Grade 14 Step F6
Water Resources Technician Specialist, Grade 11 Step C3

Office Assistant Specialist, Grade 8 Step D4

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

2023 Budget   

A motion was made by Dunnell, with a second by Krause, to approve the 2023 SWCD budget.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

See attachment to the December 2022 agenda for a copy of the final budget.

Increase special projects fund balance    

A motion was made by Sindelir, with a second by Dohmen, to increase the Special Projects fund balance up to $20,000 using District funds, effective January 1st of the new year.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.  

Authorize winter newsletter expenses    

A motion was made by Dohmen, with a second by Krause, to authorize expenses for the SWCD winter edition of the newsletter.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Hendrickson abandoned well sealing cost share payment    

A motion was made by Krause, with a second by Sindelir, to authorize final payment for Hendrickson’s 2022-05-SP abandoned well sealing contract in the amount of $500.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Slick abandoned well sealing cost share payment   

A motion was made by Dunnell, with a second by Dohmen, to authorize final payment for Slick’s 2022-08-SP abandoned well sealing contract in the amount of $500.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Keep It Clean Incentive for dump station use tracking    

A motion was made by Dohmen, with a second by Sindelir, to authorize the purchase of two $100 gift cards to be used as part of a drawing for registered dump station users.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Accept donations for the Keep it Clean program   

A motion was made by Krause, with a second by Sindelir, to accept memorial donations for Ron McAttee from Jeanette McAttee and Michelle Friend for the Keep it Clean program.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request to purchase 500 forever stamps

A motion was made by Krause, with a second by Sindelir, to purchase 500 forever stamps for $300.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: Dohmen Motion carried.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

TSA 8  – Stromlund and Sindelir reported back to the board about the recent TSA8 meeting.  The 2023 budget was adopted.  The TSA is no longer budgeting for any staff.  Funding will be disbursed to all SWCDs who may then use the funds to hire their own engineering staff or private consultants.  Districts will be able to utilize the TSA’s equipment.  

General Information and Discussion

Update to CD Investments – see attachment to the December 2022 agenda

Conservation Corps Crew – District staff will be pursuing a summer conservation corps apprentice and also a summer crew.  

The next regular board meeting has been set for January 12th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dohmen Seconded: Krause

Meeting adjournment time: 6:45 p.m.

Secretary:_________________________________ Date:_____________________

November 10th, 2022

Minutes from the November 10th, 2022 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  Due to inclement weather, members Dunnell and Dohmen attended remotely in accordance with Open Meeting Law requirements.  

The meeting was called to order by John Sonstegard at 5:05 p.m.

Members present in person: John Sonstegard, Roger Krause, Frank Sindelir.  Nancy Dunnell and Monica Dohmen attended remotely. 

Members absent: None

Others present: Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS District Conservationist, Jody Peek; County Commissioner, Joe Grund

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the October 13th, 2022 minutes.  The motion was seconded by Dohmen.

The October 2022 Treasurer’s Report was reviewed.  

A motion was made by Dunnell to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – none

Special Reports – Jody Peek, NRCS District Conservationist, attended remotely and presented her report. See attachment to the November 10th, 2022 board packet for a copy of Peek’s report. 

New Business

Blaeser 2022 FMP-03 Forest Management Plan Final Payment
A motion was made by Krause, with a second by Sindelir, to authorize final payment for Blaeser’s 2022 FMP-03 Forest Management Plan in the amount of $800.50.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Carlson 2022-04-WP Abandoned Well Sealing Final Payment
A motion was made by Dohmen, with a second by Sindelir, to authorize the Carlson 2022-04-WP abandoned well sealing cost share payment in the amount of $500. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Certificate of Deposit investments
A motion was made by Dohmen, with a second  by Sindelir, to authorize a certificate of deposit with MultiBank Securities in the amount of $125,000 for up to 6 months. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – no requests

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports
Lake of the Woods Control Board – Dunnell presented updates from the Lake of the Woods Control Board meeting.  Water levels are getting back on track.  The management strategy will be similar to the strategy after 2014, which would keep water levels lower during the summertime to allow for repairs and sand building. 

Area VIII Technical Service Area – Trask presented on the recent manager’s meeting for the TSA8.  The managers recommend restructuring.  SWCDs will likely be asked to contribute dues each year to be used for the grant match, and in return would receive a portion of the grant plus services from contracted positions (GIS and marketing). 

General Information and Discussion

Presentation of 2023 draft budget – the draft budget was reviewed.  The board instructed the personnel committee to meet prior to the December board meeting to discuss wage and benefits for 2023.   

Health insurance settlement refund – this will be discussed during the personnel committee meeting.

2022 LOW AIS watercraft inspection data – see report attached to the November 10, 2022 agenda.

The next regular board meeting has been set for December 8th, 2022 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 6:25 p.m.

Secretary:_________________________________ Date:_____________________

October 13, 2022

Minutes from the October 13, 2022 Regular Board Meeting.

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by John Sonstegard at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Soil Conservationist, William Lee;  County Commissioner, Joe Grund

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the September 8th, 2022 minutes.  The motion was seconded by Dunnell.

The September 2022 Treasurer’s Report was reviewed. 

The Third Quarter budget vs actual report was reviewed.

The third quarter supervisor expense reports were reviewed. 

A motion was made by Dunnell to approve the bills as listed on the agenda with the addition of Sandpieper Design Website #7347 ($645).  The motion was seconded by Dohmen.  

Old Business

Health Insurance Supplemental Programs
The board did not select any supplemental programs to offer to employees.  No action was taken.  

Special Reports

Chad Severts, BWSR – Severts presented on the future of the TSA8 structure, as it relates to engineering services.  A recent Performance Review report was completed by Houston Engineering which provides recommendations on possible restructuring.  

William Lee, Soil Conservationist – Lee presented the NRCS report to the board.  See attachment to the October 13, 2022 agenda for a copy of the report. 

New Business

MASWCD Resolution voting

The board conducted voting on the 2022 MASWCD resolutions. 

Hahn 2022 FMP-05 final payment for forest management plan cost share    

A motion was made by Krause, with a second by Sindelir, to authorize final payment for Hahn’s 2022 FMP-05 forest management plan cost share contract in the amount of $1,372.50.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Stodgell abandoned well sealing cost share application   

A motion was made by Dohmen, with a second by Dunnell, to authorize the abandoned well sealing cost share application for Stodgell in the amount of $500 or 75% of the total cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Slick abandoned well sealing cost share application  

A motion was made by Krause, with a second by Sindelir, to authorize the abandoned well sealing cost share application for Stodgell in the amount of $500 or 75% of the total cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Estling shoreline protection cost share payment request    

A motion was made by Sindelir, with a second by Dohmen, to authorize final payment for Rod Estling’s #2022-06-CS/WBIF shoreline protection project in the amount of $31,875.00.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

FY23 State of MN BWSR CWF Local Capacity and Buffer Law Implementation grant agreement    

A motion was made by Dunnell, with a second by Krause, to enter into the FY23 Local Capacity and Buffer Law Implementation grant agreement.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

See attachment to the October 13, 2022 agenda for a copy of the agreement. 

FY23 Soil Health Cost Share Grants  

A motion was made by Krause, with a second by Dohmen, to enter into the FY23 Soil Health Cost Share grant agreement.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

See attachment to the October 13, 2022 agenda for a copy of the agreement. 

Grant extension for FY20 Local Capacity  

A motion was made by Dohmen, with a second by Dunnell, to authorize the FY20 Local Capacity grant extension.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

See attachment to the October 13, 2022 agenda for a copy of the agreement. 

Outstanding conservationist – convention expenses  

A motion was made by Krause, with a second by Sindelir, to authorize the following expenses for the 2022 Outstanding Conservationist: round trip mileage for one vehicle from home to event at federal rate, one hotel room at convention rate, and the following at SWCD meal allowance rates: evening meal for two people, breakfast for two people, outstanding conservationist luncheon for two people. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

AIS watercraft inspector appreciation stipends   

A motion was made by Dunnell, with a second by Sindelir, to authorize two $100 stipends for the AIS watercraft inspectors in Lake of the Woods County for the 2022 inspecting season with funding to come from the state Aquatic Invasive Species grant.  
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Keep It Clean Website
A motion was made by Sindelir, with a second by Dohmen, to authorize $450 of the Keep it Clean Larson Memorial fund to be utilized to develop a Keep it Clean website and fund one year of hosting in partnership with Regional Keep it Clean members. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried

2021 Audit    

A motion was made by Sindelir, with a second by Krause, to approve the management representation letter to Peterson Co. Ltd and to approve the 2021 draft audit.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried

Training and Travel Requests

A motion was made by Dohmen, with a second by Dunnell, to authorize all interested staff and supervisors to attend the MASWCD Convention on December 12-14th in Minneapolis.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

Arena stormwater outfall – Trask notified the board of a potential cost share project to repair the stormwater outfalls at the arena building.  The project would be installed in the spring of 2023.    

Cost share and landowner assistance – the board was informed of challenges regarding lack of cost share funding and multiple requests due to the flooding.  The board discussed holding a special meeting to discuss how to be equitable to NW Angle residents but also address issues such as cost-benefit ratios. 

The next regular board meeting has been set for November 10th, 2022 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dohmen Seconded: Krause

Meeting adjournment time: 7:05 p.m.

Secretary:_________________________________ Date:_____________________

September 8th, 2022

Minutes from the September 8th, 2022 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Acting Chair, Frank Sindelir, at 5:00 p.m.

Members present: Monica Dohmen, Roger Krause, Frank Sindelir.  Nancy Dunnell arrived during the presentation of the Treasurer’s report.

Members absent: John Sonstegard

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Dohmen to approve the agenda.  The motion was seconded by Krause. 
Affirmative: Dohmen, Krause, Sindelir Opposed: None Motion carried.

A motion was made by Krause to approve the August 11th, 2022 minutes.  The motion was seconded by Dohmen.
Affirmative: Dohmen, Krause, Sindelir Opposed: None Motion carried.

The August 2022 Treasurer’s Report was reviewed.  

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Dunnell.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.  

Old Business – none

Special Reports

NRCS Partner Updates – Michael Steinhauer, Resource Conservationist
See attachment to the September 8th, 2022 board agenda for a copy of Steinhauer’s report.

New Business

LOW SWCD – LOWWJPB Agreement for Ag Specialist
A motion was made by Dunnell, with a second by Dohmen, to authorize the Lake of the Woods Joint Power Board FY22-13 Ag Specialist agreement for watershed-based implementation funding.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.  

Carlson abandoned well sealing cost share application  
A motion was made by Dunnell, with a second by Krause, to authorize Laurel Carlson’s abandoned well sealing cost share application in the amount of $500 or 75% of the total project cost, whichever is less. The project must be completed within one year of approval.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Hendrickson abandoned well sealing cost share application   
A motion was made by Dunnell, with a second by Dohmen, to authorize Rylan Hendrickson’s abandoned well sealing cost share application in the amount of $500 or 75% of the total project cost, whichever is less. The project must be completed within one year of approval.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Estling shoreline protection project cost share application 
The engineering cost estimates for Rod Estling’s shoreline protection project were not available at the time of the board meeting.  Due to timing of construction and logistics and cost to hold a special meeting, the staff requested that the District Manager be authorized to set rates and cost share contract requirements for Estling’s shoreline protection project. 

A motion was made by Dohmen, with a second by Dunnell, to authorize the District Manager to set the cost share rate, funding level and deadline for Estling’s shoreline protection cost share project.

Health insurance renewal 2023  

Set plan option – a motion was made by Dunnell, with a second by Krause to remain with the current health insurance plan offered through the Northwest Service Cooperative.
Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried. 

Select supplemental programs – this item was tabled until the October meeting. 

Establish open enrollment period – a motion was made by Dunnell, with a second by Dohmen, to set open enrollment for the SWCD as September 9th through November 30th.
Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried. 

Contribution rates 2023 – a motion was made by Dunnell, with a second by Dohmen to establish the following SWCD health insurance contribution rates for 2023:

Single = $471.45 plus $200 per month HSA contribution

Family = $1,275.75 with $0 HSA contribution

Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried.

Request to reserve trees for the 2023 Tree Sale Program 
A motion was made by Dohmen, with a second by Krause, to authorize staff to reserve trees for the 2023 spring tree sale program. 

Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried. 

Replenish petty cash  
A motion was made by Krause, with a second by Dunnell, to authorize a check for $72.47 to replenish the petty cash account to $100.
Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried. 

Keep It Clean purchases  
A motion was made by Dunnell, with a second by Krause, to authorize the purchase of digital marketing, 10,000 beverage coasters, 500 tabletop tents, 5 Keep it Clean banners and 5 human bio-waste banners for a total cost of $4,950.00 through the FY22-05 LW WBIF grant funds. 

Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried.

Extension for H&S Hunting (Steinbach) forest management plan cost share
A motion was made by Dohmen, with a second by Dunnell, to extend the H&S Hunting forest management plan cost share contract to September 30th, 2023.

Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

NRCS Leadership Team Tour, September 13th from 1:30-5:30
The NRCS Leadership Team Tour will be held in Lake of the Woods County on September 13th. The session will be posted according to open meeting laws to allow all SWCD board members to attend.  

Shoreline cost share ranking 
The staff has updated the shoreline cost share ranking sheet which is used to score and fund shoreline protection projects. 

Outstanding Conservationist
A motion was made by Krause, with a second by Dunnell, to select Bill Bendickson as the 2022 SWCD Outstanding Conservationist.
Affirmative: Dohmen, Krause, Sindelir, Dunnell   Opposed: None Motion carried.

Annual well testing clinic summary

The 2022 annual well testing clinic was completed on September 2nd.  A summary of the event is attached to the board packet. 

The next regular board meeting has been set for October 13th, 2022 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dohmen Seconded: Dunnell

Meeting adjournment time: 7:18 p.m.

Secretary:_________________________________ Date:_____________________