Minutes from the February 12th, 2026 Regular Board Meeting
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.
The meeting was called to order by John Sonstegard at 5:05 p.m.
Members present: John Sonstegard, Monica Dohmen, Nancy Dunnell, John Sopkowiak. Roger Krause attended remotely. Votes were taken by roll call.
Members absent: none
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Corryn Trask; County Commissioner, Joe Grund
A motion was made by Dunnell, with a second by Sopkowiak, to approve the agenda as presented. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
A motion was made by Dohmen, with a second by Sopkowiak, to approve the January 8th, 2026 minutes. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
The January Treasurer’s Report was reviewed.
A motion was made by Sopkowiak, with a second by Dunnell, to approve the bills as listed on the agenda. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Old Business – none
Special Reports – none
New Business Always There Staffing Agreement A motion was made by Dohmen, with a second by Sopkowiak, to approve the 2026 Agreement with Always There Staffing, Inc for recruiting and hiring Aquatic Invasive Species Inspectors. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
MN Grazing Lands Conservation Association A motion was made by Dohmen, with a second by Dunnell, to approve the 2026 Grazing Mentorship Program Partnership Agreement with the MN Grazing Lands Conservation Association in the amount not to exceed $1,400. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Peterson Company LTD 2025 audit bid A motion was made by Krause, with a second by Dohmen, to approve the 2025 audit bid from Peterson Company LTD in the amount of $5,300. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Replenish Petty Cash Account. A motion was made by Dunnell, with a second by Sopkowiak, to approve replenishing the petty cash account with $70.01, bringing the total to $100. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Reinvestment of maturing CD with Multi-Bank Securities A motion was made by Dohmen, with a second by Sopkowiak, to approve the District Manager to reinvest the maturing $125,000 CD with Multi-Bank Securities for a term of up to two years. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Keep it Clean Donation A motion was made by Krause, with a second by Dunnell, to accept a donation to the Keep it Clean Program in the amount of $720.00 from the Sporting Journal Radio. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Envirothon
A motion was made by Dunnell, with a second by Dohmen, to approve a contribution to the Envirothon program in the amount of $300, payable to Clearwater SWCD. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Dodds FMP-RR cost share application
A motion was made by Krause, with a second by Dohmen, to approve funding for John Dodd’s Rainy Rapid Forest Management Plan cost share application in the amount of $2,625.00 Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Levasseur FMP-RR cost share application A motion was made by Dunnell, with a second by Dohmen, to approve funding for Steve Levasseur’s Rainy Rapid Forest Management Plan cost share application in the amount of $735.00 Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Mehmel FMP-RR cost share application A motion was made by Dunnell, with a second by Sopkowiak, to approve funding for Gretchen Mehmel’s Rainy Rapid Forest Management Plan cost share application in the amount of $2,625.00 Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Colbert FMP-RR cost share application A motion was made by Dohmen, with a second by Sopkowiak, to approve funding for Kyle Colbert’s Rainy Rapid Forest Management Plan cost share application in the amount of $1,552.50 Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Training and Travel Requests – none
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports – none
General Information and Discussion
Strategic Planning
Giziibii RC&D Correspondence
The next regular board meeting has been set for March 12th, 2026 at 5:00 p.m. in the Boardroom of the County Government Center.
Minutes from the January 8th, 2026 Regular Board Meeting
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.
The meeting was called to order by Nancy Dunnell at 5:00 p.m.
Members present: John Sonstegard, Monica Dohmen, Roger Krause, Nancy Dunnell, John Sopkowiak
Members absent: none
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask
A motion was made by Sonstegard, with a second by Krause, to approve the agenda as presented. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Annual Business Meeting
Officer Elections A motion was made by Dunnell, with a second by Dohmen, to nominate John Sonstegard as Chair. A call for further nominations was made three times. No further nominations were made.
A motion was made by Dunnell, with a second by Dohmen, to nominate Nancy Dunnell as Vice Chair. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
A motion was made by Krause, with a second by Dohmen, to nominate Monica Dohmen, Treasurer; John Sopkowiak, Secretary; Roger Krause, Public Relations. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Monthly meeting date, time and location A motion was made by Krause, with a second by Sopkowiak, to set the SWCD regular monthly meetings on the second Thursday of the month at 5:00 p.m. in the boardroom of the County Government Center. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Official depositories A motion was made by Dohmen, with a second by Krause, to set the official depositories as Border Bank of Baudette and Multi-Bank Securities, Inc. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Check signing authority A motion was made by Dohmen, with a second by Sopkowiak, to approve check signing authority for Josh Stromlund, Corryn Trask, Mike Hirst and Nancy Dunnell. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Supervisor compensation rates A motion was made by Dunnell, with a second by Krause, to set the Supervisor compensation rates at $125 per meeting. This rate is per day, regardless of the number of meetings attended. Supervisors may receive a per-diem for travel days necessary for attending out of town meetings. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Mileage Rates, Meal Allowances and Spending Limits A motion was made by Dunnell, with a second by Sopkowiak, to approve the following:
The 2026 mileage rate will reflect the most current IRS mileage rate. Meal allowance for supervisors and employees is set at $75 per day. District staff have permission to pay all District related bills prior to the next board meeting, including: payroll, payroll liabilities, fuel account at Northdale, Marco copier, or invoices not exceeding $200. Invoices for emergency vehicle repairs or other emergency items exceeding $200 may be paid upon authorization by the Board Chair or SWCD Manager.
Official Newspaper A motion was made by Dunnell, with a second by Dohmen, to designate the official newspaper as the Northern Light Region. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Membership Dues A motion was made by Dohmen, with a second by Krause, to approve the annual membership dues as follows: Minnesota Association of Soil and Water Conservation Districts $5,564.17
MASWCD North Central Area (VIII) pending
Minnesota Association of Conservation District Employees $ 25/employee
C/C/OGA Membership Dues $ 84.00
Minnesota Association of County Feedlot Officers $ 150.00
National Association of Conservation Districts $ 775.00
Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried. Committee Assignments A motion was made by Krause, with a second by Dunnell, to approve 2026 Committee Assignments as follows:
Committee
Board
Staff
Mtgs/yr (approx.)
Area VIII Meetings
All supervisors
All staff
3 – Bemidji
North Central MN TSA 8
Nancy Dunnell
Josh Stromlund, Alternate: Corryn Trask
2 – Bemidji
Personnel Committee
John Sonstegard, Nancy Dunnell
Minimum 1
International Multi-Agency Technical Advisory Committee
n/a
Mike Hirst
3
Lake of the Woods Control Board
Monica Dohmen
Mike Hirst
3
International Rainy Lake of the Woods Watershed Board
n/a
Mike Hirst
10
Rainy-Rapid One Watershed One Plan Policy Committee
Monica Dohmen, John Sonstegard
6
School Forest Committee
n/a
Corryn Trask
8
Lake of the Woods Watershed Joint Powers Board
Nancy Dunnell Alternates: John Sonstegard
4 – Warroad
AIS/Keep it Clean Committee
John Sopkowiak
Mike Hirst
6
AIS/Keep it Clean Committee (at large member) – $75 per diem
Fixed asset list -no items were presented for removal
The housekeeping items listed on the agenda were reviewed.
A motion was made by Krause, with a second by Dohmen, to approve the December 11th, 2025 minutes. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
The December 2025 Treasurer’s Report was reviewed.
A motion was made by Dunnell, with a second by Dohmen to approve the bills as listed on the agenda. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Old Business– none
New Business
UMN Extension Contract Agreement
A motion was made by Krause, with a second by Dunnell, to authorize the agreement with the UMN Extension for strategic planning services.
Jody Horntvedt, MN Extension met with the board and worked through strategic planning items in preparation for the upcoming workshop. Chad Severts, BWSR, participated remotely.
Special Reports NRCS partner updates – Jody Peek, NRCS District Conservationist Team Lead, joined the meeting remotely to provide updates to the board. She announced two retirements which will impact Lake of the Woods County including Steve Cole, Assistant State Conservationist along with the Area Engineer. Local funding pools have now been established for EQIP funds, which should make the work of the local workgroup more impactful. CSP and EQIP application periods are still open.
New Business Strategic Planning Session A motion was made by Sopkowiak, with a second by Dunnell, to set the strategic planning session for January 28th from 8:00-10:00 at the Baudette Ambulance Garage. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Check reorder request A motion was made by Dunnell, with a second by Dohmen, to approve the request to order 500 SWCD checks. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Mollberg abandoned well sealing cost share payment request
A motion was made by Dunnell, with a second by Krause, to approve Mollberg’s 2025-07SP abandoned well sealing cost share final payment in the amount of $1,000.00. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Beltrami County SWCD Keep It Clean Wheelhouse Rental Agreement A motion was made by Krause, with a second by Dohmen, to approve the rental agreement for the Keep it Clean fishhouse, along with a $250 rental fee and $5,000 damage deposit. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Correction to October Minutes A motion was made by Krause, with a second by Dohmen, to change all instances of Sindelir to Sopkowiak in the October 9, 2025 meeting minutes. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Williams Creek Settlement agreement amendment and supplemental agreement A motion was made by Krause, with a second by Dohmen, to authorize the board chair to sign the revised Williams Creek Settlement Agreement and supplemental agreement. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
WPLMN Draft Work Plan / Contract with MPCA A motion was made by Dohmen, with a second by Dunnell, to authorize the District Manager to sign the pending amendment to the Watershed Pollution Load Monitoring Network grant to extend the grant until 6/30/28 and add two additional seasons of water monitoring. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Rainy-Rapid WBIF Cooperative Agreements A motion was made by Dunnell, with a second by Krause, to approve the Rainy Rapid Cooperative Agreements for the implementation of the FY26 Rainy-Rapid Watershed Based Implementation Funding. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Sustainable Farming Association Agreement A motion was made by Dohmen, with a second by Sopkowiak, to approve the 2026-2027 Professional Services Agreement for agriculture workshops, field tours and producer coaching services from the Sustainable Farming Association not to exceed $20,000. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Event Services Contract with Sustainable Farming Association A motion was made by Krause, with a second by Dunnell, to approve the Event Services Contract with the Sustainable Farming Association in the amount of $3,000. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
2026 Buffer Law Implementation Grant Agreement
A motion was made by Dohmen, with a second by Sopkowiak, to approve the P26-0143 2026 Buffer Law Implementation Grant Agreement with the Board of Water and Soil Resources. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Northdale gas card for house charges
The board was in agreement to allow the staff to make an internal decision on retaining a Northdale Oil charge account and obtaining charge cards.
Training and Travel Requests Rainy-LOW Watershed Forum A motion was made by Dunnell, with a second by Krause, to authorize staff and supervisors attendance at the Rainy-Lake of the Woods Watershed Forum in International Falls. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports – none
General Information and Discussion
Election memo from BWSR/MASWCD
MASWCD milestones report
Memo – Peterson CPA
County Board Resolution Drainage Exemption Language A motion was made by Dohmen, with a second by Krause, to support the county board resolution #25-12-07, in support of the reinstatement of statutory language removing cropping history as a factor in determining eligibility for drainage practices. Affirmative: Sonstegard, Dohmen, Krause, Sopkowiak, Dunnell Opposed: None Motion carried.
The next regular board meeting has been set for February 12th, 2026 at 5:00 p.m. in the Boardroom of the County Government Center.
Minutes from the January 9th, 2025 Regular Board Meeting
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.
The meeting was called to order by Board Chair, Monica Dohmen at 5:00 p.m.
Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell
Members absent: none
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; County Commissioner, Joe Grund
A motion was made by Krause, with a second by Sindelir, to approve the agenda as presented. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Annual Organizational Meeting Items:
Officer Elections
A motion was made by Dohmen, with a second by Sonstegard, to nominate Nancy Dunnell as Chair.
A motion was made by Krause, with a second by Dohmen, to nominate Frank Sindelir as Vice-Chair. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Krause, with a second by Sonstegard, to nominate Monica Dohmen as Treasurer. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Dohmen, with a second by Krause, to nominate John Sonstegard as Secretary. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Dohmen, with a second by Sonstegard, to nominate Roger Krause for Public Relations. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Sonstegard, with a second by Dohmen, to set the following business items for 2025:
Monthly Meeting date, time and location – Second Thursday of each month at 5:00 p.m. in the Boardroom at the County Government Center.
Designate Official Depositories – Border Bank of Baudette, Multi-Bank Securities, Inc.
Supervisor Compensation Rate – $125 per meeting. This rate is per day, no matter how many meetings attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.
Mileage Rate – Mileage compensation will reflect the most current IRS mileage rate.
Meal Allowances – Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.
Spending Limits ‐ District staff have permission to: *Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Northdale, Marco copier, other invoices not exceeding $200. *Pay invoices for: emergency vehicle repairs exceeding $200 or other emergency items exceeding $200 as authorized by the SWCD manager or Board Chair. *Purchase miscellaneous supplies up to $200.
Designated Official Newspaper -Northern Light Region
Annual membership dues for 2025
Minnesota Association of Soil and Water Conservation Districts $ 5,402.27
MASWCD North Central Area (VIII) $ 275.00
Minnesota Association of Conservation District Employees $ 25/employee
C/C/OGA Membership Dues $ 84.00
Minnesota Association of County Feedlot Officers $ 150.00
National Association of Conservation Districts $ 775.00
Review Fixed Assets List – the fixed asset list was reviewed.
Housekeeping items – the following housekeeping items were reviewed: updated list of current Memorandums of Understanding and Agreements, policy handbook, campaign finance and public disclosure, PERA membership.
A motion was made by Sonstegard, with a second by Sindelir, to approve the December 12th, 2024 minutes. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
The December 2024 Treasurer’s Report was reviewed.
The 2024 fourth quarter budget vs. actual report was reviewed.
A motion was made by Sindelir, with a second by Krause to approve the bills as listed on the agenda. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Old Business
PRAP Assistance Grants – the Board reviewed the Performance Review and Assistance Program grant agreement with the Board of Water and Soil Resources that was approved at the December 2024 meeting.
Special Reports
NRCS partner updates – Jody Peek, District Conservationist – Peek informed the board that Michael Steinhauer had taken a new position and would no longer be serving in the Baudette Field Office. The board discussed the three vacancies that now currently exist in Baudette and directed staff to write a letter asking NRCS to address these vacancies.
New Business Livestock Producer Workshop A motion was made by Sindelir, with a second by Dohmen, to authorize a budget of $1,000 to host a livestock producer workshop. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Always There Staffing Agreement
A motion was made by Dohmen, with a second by Sonstegard, to authorize the 2025 General Agreement for recruiting and employment services with Always There Staffing, Inc. for the Aquatic Invasive Species Inspector Program. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
DNR Delegation Agreement – AIS Prevention Inspection of Water-related Equipment
A motion was made by Sonstegard, with a second by Sindelir, to enter into a Delegation Agreement for Aquatic Invasive Species Prevention: Inspection of Water-related Equipment with the MN Department of Natural Resources. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Edwards abandoned well sealing cost share final payment
A motion was made by Sindelir, with a second by Dohmen, to authorize the final payment for Edwards’ 2024-12SP abandoned well sealing project in the amount of $1000.00. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Henning Forest Management Plan cost share final payment
A motion was made by Krause, with a second by Sindelir, to authorize final payment for Henning’s 2024-01 FMP-RR forest management plan in the amount of $1,717.00. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Ravndalen forest management plan cost share application
A motion was made by Krause, with a second by Dohmen, to authorize Milo Ravndalen’s forest management plan cost share application in the amount of $300 base payment plus $6.50 per acre, not to exceed 320 acres. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
2025 MN Pay Equity Report
A motion was made by Dohmen, with a second by Sindelir, to approve the 2025 MN Pay Equity Report for submission. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. Inventory/Asset List items for removal
A motion was made by Sindelir, with a second by Krause, to authorize the following removal and disposal of items from the inventory list:
Screen protectors – Dispose
Step ladders – 4 on hand, donate 2
Wheel chocks – 4.5 on hand. Donate to Keep it Clean.
Projector Epson 2002 -Donate
Computer, docking station, cords – HP Elitebook 2018 -Destroy hard-drive and recycle
Computer, docking station, cords – HP Elitebook 2019 -Destroy hard-drive and recycle
Quickbooks Desktop Pro 2021 – Updated TO 2024 (digital only)
RAM memory module on Buegler computer – Destroy and recycle
Gauge station – replacement 7Ah sealed battery (2018) – donate
Hip Waders, size 7 – Disposed
Charge It – Battery maintainer – Donate
VanDorn Sampler -Return to MPCA
VanDorn Sampler -Return to MPCA
YSI – 50 foot cable -Return to MPCA
YSI 6920 V2 Sonde S/N 08E100535 -Return to MPCA
YSI MDS Hand Pad S/N 08F101766 -Return to MPCA
YSI sonde to computer cable #006067 -Return to MPCA
YSI Model 6560 Conductivity/Temperature Probe Replacement kit -Return to MPCA
YSI handpad -Return to MPCA
2004 Chevy -Returned to County
Training and Travel Requests
A motion was made by Sonstegard, with a second by Sindelir, to approve staff and supervisor registrations for those wishing to attend the Rainy-Lake of the Woods Water Quality Forum on March 12th-13th. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Krause, with a second by Sonstegard, to approve Hirst’s attendance at the MN Association of County Feedlot Officer’s Conference on March 25th-27th. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports
Hiring Committee – the board discussed the current job posting and directed the District Manager to conduct screening interviews on candidates who have submitted full applications. The board directed the staff to continue to post the position and actively recruit.
General Information and Discussion
First Quarter Special Meeting – the staff will work on setting a first quarter special meeting. Possible discussion topics include strategic planning and 5-year outlook and staffing needs.
Correspondence – theMASWCD Key Achievements and Milestones report was presented.
The next regular board meeting has been set for February 13th, 2025 at 5:00 p.m. in the Boardroom of the County Government Center.
Minutes from the January 11th, 2024 Regular Board Meeting
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.
The meeting was called to order by Monica Dohmen at 5:00 p.m.
Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell
Members absent: none
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund; BWSR Board Conservationist, Chad Severts
A motion was made by Krause to approve the agenda as presented. The motion was seconded by Dunnell. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Annual Organizational Meeting Items
A motion was made by Krause, with a second by Sindelir, to approve the annual business items as follows:
Officer Elections
2024 SWCD offices are as follows:
District Chair, Monica Dohmen
Vice Chair, Frank Sindelir
Treasurer, Nancy Dunnell
Secretary, John Sonstegard
Public Relations, Roger Krause
Monthly Meeting date, time and location
Second Thursday of each month at 5:00 p.m. in the Boardroom of the County Government Center.
Designate Official Depositories – (Minn Stat. 118A.02, subd 1 provides that the governing body, or its designee, shall designate the depository in which all the District’s funds shall be deposited.)
Border Bank of Baudette, Multi-Bank Securities, Inc.
Check Signing Authority –
Josh Stromlund, District Manager; Nancy Dunnell, Treasurer; Mike Hirst, Resource Conservationist; Corryn Trask, Resource Conservationist; Becky Buegler, Office Assistant
Supervisor Compensation Rate
$125 per meeting. This rate is per day, no matter how many meetings are attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.
Mileage Rate
Mileage compensation will reflect the most current IRS mileage rate.
Meal Allowances
Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.
Spending Limits ‐ District staff have permission to:
*Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $200. *Pay invoices for: emergency vehicle repairs exceeding $200 or other emergency items exceeding $200 as authorized by the SWCD manager or Board Chair. *Purchase miscellaneous supplies up to $200.
Designated Official Newspaper
Northern Light Region
Annual membership dues for 2024
Minnesota Association of Soil and Water Conservation Districts $ 4,916.35
MASWCD North Central Area (VIII) $ 275.00
Minnesota Association of Conservation District Employees $ 125.00 $25/employee
C/C/OGA Membership Dues $ 84.00
Minnesota Association of County Feedlot Officers $125.00
National Association of Conservation Districts $775.00
Committee Assignments * = new committee on the list
International Multi-Agency Technical Advisory Committee
n/a
Mike Hirst
3
Lake of the Woods Control Board
Nancy Dunnell
Mike Hirst
3
International Rainy Lake of the Woods Watershed Board
n/a
Mike Hirst
10
Rainy/Rapid Board Citizen’s Advisory Committee
Nancy Dunnell
Mike Hirst
1
Rainy-Rapid One Watershed One Plan Policy Committee
Monica Dohmen, John Sonstegard
4
School Forest Committee
n/a
Corryn Trask
8
Lake of the Woods Watershed Joint Powers Board
Nancy Dunnell Alternates: John Sonstegard
4
Local Work Group
Frank Sindelir, Nancy Dunnell
1
AIS/Keep it Clean Committee
Monica Dohmen
Mike Hirst
6
AIS/Keep it Clean Committee (at large member) – $40 per diem
Mike Larson
6
Review Fixed Asset List
Authorize removal of the following items from the comprehensive fixed asset list: Waders -LaCross Big Chief Insulated size 10; thermometer – traceable ultra long-stem; thermometer – VWR, Staff gage 4 ft; Keep it Clean Banners with website; Keep it Clean banners old style.
A motion was made by Sonstegard, with a second by Dunnell, to acknowledge the review of the housekeeping items. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Sindelir to approve the December 14th, 2023 minutes. The motion was seconded by Krause. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
The December 2023 Treasurer’s Report was reviewed.
The 2023 Fourth Quarter Budget vs Actual report was reviewed.
A motion was made by Krause to approve the bills as listed on the agenda. The motion was seconded by Sindelir. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Old Business – none
Special Reports
NRCS partner updates – Michael Steinhauer, Resource Conservationist – Steinhauer presented a report of NRCS activities.
Chad Severts – BWSR Board Conservationist – Severts presented an overview of the Board of Water and Soil Resources (BWSR). He also presented on the policy changes to the cost share programs and upcoming soil health grants available.
New Business
Comstock LWW Forest management plan cost share application A motion was made by Sindelir, with a second by Sonstegard, to authorize the Willard Comstock Lake of the Woods watershed forest management plan cost share contract in the amount of $300 or $6.50 per acre for a maximum of 144 acres.
A motion was made by Krause, with a second by Sindelir, to increase the cost share rate for the abandoned well sealing cost share program to $1,000.00 per well, with payment not to exceed 100% of the total practice cost. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. Sustainable Farming Association Agreement
A motion was made by Sonstegard, with a second by Dunnell, to authorize the agreement with the Sustainable Farming Association for on-call soil health outreach consulting services for January 1, 2024-December 31, 2025 in the amount of $20,000.00 with added language to include compensation for “related travel expense reimbursement.” Funding will come from the Lake of the Woods Watershed-based Implementation funding. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Always There Staffing Agreement
A motion was made by Sindelir, with a second by Krause, to approve the agreement for AIS inspector staffing services with Always There Staffing for the 2024 inspection season with funding to come from the AIS program. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. AIS promotional contracting services
A motion was made by Sonstegard, with a second by Sindelir, to approve the 2024 Promotional Partnership agreement with Curt’s Quesnell’s NCOR Guide Service LLC in the amount of $3,000 for AIS promotional services with funding to come from the AIS program. . Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. Peterson Company LTD 2023 audit bid
A motion was made by Sindelir, with a second by Dunnell, to approve the bid from Peterson Co. LTD in the amount of $4,500.00 for 2023 audit services, and to authorize the District Manager to sign the engagement letter upon receipt. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. Karvakko proposal for engineering services
A motion was made by Sindelir, with a second by Sonstegard, to authorize the Karvakko Engineering, Inc. Agreement for Engineering Services for the Stuart Rice project, not to exceed $13,750.00, with funding to come from the TSA8 engineering allocation. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. Approve BWSR 2024 Clean Water Fund Competitive Grant #C24-0033
A motion was made by Sonstegard, with a second by Krause, to approve the BWSR 2024 Clean Water Fund Competitive Grant #C24-0033 for the City of Baudette Stormwater Project in the amount of $150,000.00. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Training and Travel Requests A motion was made by Sonstegard, with a second by Sindelir, to authorize staff and supervisors to attend Rainy-Lake of the Woods Water Quality Forum on March 6th and 7th in International Falls. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports – none
General Information and Discussion
MASWCD Resolution – DNR shoreline protection task force
First Quarter Special Meeting
MCIT Open Meeting Law and Remote Participation Webinar
Correspondence: Giziibii RC&D
The next regular board meeting has been set for February 8th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.
Minutes from the January 12th, 2023 Regular Board Meeting.
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.
The meeting was called to order by John Sonstegard at 5:00 p.m.
Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell
Members absent: Roger Krause
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer
A motion was made by Dohmen to approve the agenda. The motion was seconded by Dunnell. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
Annual Business Items
Officer Elections
A motion was made by Sonstegard, with a second by Sindelir, to nominate Monica Dohmen as board chair. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Sindelir, with a second by Dunnell, to nominate the board officers as follows: Vice Chair, Frank Sindelir; Treasurer, Nancy Dunnell; Secretary, John Sonstegard; Public Relations, Roger Krause
Supervisor Compensation Rate – $125 per meeting. This rate is per day, no matter how many meetings attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.
Mileage Rate – Mileage compensation will reflect the most current IRS mileage rate.
Meal Allowances – Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.
Spending Limits ‐ District staff have permission to:
*Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $200. *Pay invoices for: emergency vehicle repairs exceeding $200 or other emergency items exceeding $200 as authorized by the SWCD manager or Board Chair. *Purchase miscellaneous supplies up to $200.
Designated Official Newspaper – Northern Light Region
Annual membership dues for 2023 –
Minnesota Association of Soil and Water Conservation Districts $ 4,012.31
MASWCD North Central Area (VIII) $ 275.00
Minnesota Association of Conservation District Employees $ 125.00 $25/employee
C/C/OGA Membership Dues $ 84.00
Minnesota Association of County Feedlot Officers $ 125.00
National Association of Conservation Districts $ 775.00
International Multi-Agency Technical Advisory Committee
n/a
Mike Hirst
3
Lake of the Woods Control Board
Nancy Dunnell
Mike Hirst
3
International Rainy Lake of the Woods Watershed Board
n/a
Mike Hirst
10
Rainy/Rapid Board Citizen’s Advisory Committee
Nancy Dunnell
Mike Hirst
1
Rainy-Rapid One Watershed One Plan (Planning Committee Only)
Monica Dohmen, John Sonstegard
6
School Forest Committee
n/a
Corryn Trask
8
Lake of the Woods Watershed Joint Powers Board
Nancy Dunnell Alternates: John Sonstegard
Local Work Group
Frank Sindelir, Nancy Dunnell
AIS/Keep it Clean Committee
Monica Dohmen
Mike Hirst
6
AIS/Keep it Clean Committee (at large member) – $40 per diem
Mike Larson
6
Staff are preapproved for reimbursement for out of town travel expenses incurred for serving on these committees. In the event that the appointed staff member is unable to attend, an alternate staff person may take their place.
Housekeeping items were reviewed. See board packet for list of items.
Regular Business Meeting
The annual business meeting was concluded and the regular business meeting resumed.
A motion was made by Sonstegard to approve the December 8th, 2022 minutes. The motion was seconded by Sindelir. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
The December 2022 Treasurer’s Report was reviewed.
The 4th quarter budget vs. actual reports were reviewed.
A motion was made by Sindelir to approve the bills as listed on the agenda. The motion was seconded by Sonstegard. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
Old Business – no old business was presented
Special Reports NRCS Partner Updates – see attachment to the January board packet for a copy of Steinhauer’s report
New Business
Surface Water Assessment Grant contract
A draft copy of the MN Pollution Control Agency Lake of the Woods Surface Water Assessment Grant (LW SWAG) was presented.
A motion was made by Sindelir, with a second by Dunnell, to enter into the LW SWAG grant with the MPCA and to authorize the District Manager to sign the contract when the final version is available. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
Authorize equipment purchases for LW Surface Water Assessment Grant
Due to lag time in receiving equipment, staff requested authorization to purchase items for the LW SWAG grant once the grant is finalized and expenses can be incurred against the grant.
A motion was made by Sonstegard, with a second by Sindelir, to authorize staff to purchase equipment through the LOW SWAG contract, including a pH sensor ($500) and replacement DO sensor cap ($150) when the grant is finalized and purchases are approved by contracting staff.
A draft budget and staff-time allocation was presented for contract work that the SWCD will be bidding on for sediment sampling on the Rainy River, which is being implemented by the United States Geological Survey through a Minnesota LCCMR grant.
A motion was made by Sonstegard, with a second by Sindelir, to authorize the District Manager to review and approve contract items when available.
A draft 2023 fee schedule for non-state grants and contracts was presented. A motion was made by Dohmen, with a second by Sindelir, to authorize a 2023 Fee for Service Resource Conservationist, Senior – $58; Water Resource Technician, Intermediate – $50; Administrative Assistant, Intermediate – $40.
A motion was made by Sindelir, with a second by Sonstegard, to authorize a check for cash in the amount of $77.27, to replenish the petty cash account back to $100.
Peterson CPA bid and letter of engagement for 2022 audit of SWCD
A motion was made by Sindelir, with a second by Dunnell, to enter into an agreement with Peterson CPA to audit the 2022 financials of the SWCD at a bid of $3,500. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
Sustainable Farming Association – agreement amendment/continuation
A motion was made by Dunnell, with a second by Sindelir, to authorize a 2023 agreement with the Sustainable Farming Association to provide workshop and education services for soil health management. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
See attachment to the January board packet for a copy of the agreement.
Training and Travel Requests
A motion was made by Sonstegard, with a second by Sindelir, to authorize all interested staff and supervisors to attend the Rainy-Lake of the Woods Water Quality Forum in International Falls. Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports – none
General Information and Discussion
Cost share Policy for non-structural land management practices – this item will be brought back to a future board meeting for more discussion.
Correspondence: Peterson CPA and Office of the State Auditor 2021 Audit
Correspondence: Giziibii RC&D
Correspondence: MASWCD dues and 2022 accomplishments
The next regular board meeting has been set for February 9th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.
Minutes from the January 13, 2022 Regular Board Meeting
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.
The meeting was called to order by John Sonstegard at 5:00 p.m.
Members present: John Sonstegard, Monica Dohmen, Roger Krause, Nancy Dunnell. Frank Sindelir joined remotely (health).
Members absent: none
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Joining remotely: Resource Conservationist, Corryn Trask and NRCS Team Lead, Jody Peek
A motion was made by Krause to approve the agenda. The motion was seconded by Dohmen. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Annual Business Items:
Officer Elections
A motion was made by Krause, with a second by Dohmen, to approve the 2022 Officer Positions as follows: District Chair, John Sonstegard; Vice Chair, Frank Sindelir; Treasurer, Nancy Dunnell; Secretary, Monica Dohmen; Public Relations, Roger Krause. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Dunnell, with a second by Krause, to authorize the Annual Business Items as follows:
Monthly Meeting date, time and location – Second Thursday of each month at 5:00 p.m. Due to the COVID-19 pandemic, the location will be the County Boardroom in the Government Center with a remote access option available.
Designate Official Depositories – Border Bank of Baudette, Multi-Bank Securities, Inc.
Supervisor Compensation Rate – $125per meeting. This rate is per day, no matter how many meetings attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.
Mileage Rate – set on a quarterly basis to reflect the most current IRS rate. Any changes to the IRS mileage reimbursement rate will apply to all mileage occurring on or after the first day of the new quarter, and will remain as such until the following quarter.
Meal Allowances – Maximum meal allowance for supervisors and employees is $75.00 per day for approved meetings.
Spending Limits ‐ District staff have permission to: *Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $100. *Pay invoices for: emergency vehicle repairs exceeding $100 or other emergency items exceeding $100 as authorized by the SWCD manager or Board Chair. *Purchase miscellaneous supplies up to $100.
Designated Official Newspaper – Northern Light Region
Annual membership dues for 2022
Minnesota Association of Soil and Water Conservation Districts $ 3,332.49
MASWCD North Central Area (VIII) $ 275.00
Minnesota Association of Conservation District Employees $ 125.00 $25/employee
C/C/OGA Membership Dues $ 81.00
Minnesota Association of County Feedlot Officers $ 125
National Association of Conservation Districts $ 775.00
Committee Assignments
Staff are preapproved for reimbursement for out of town travel expenses incurred for serving on these committees. In the event that the appointed staff member is unable to attend, an alternate staff person may take their place.
A motion was made by Dohmen to approve the December 9th, 2021 minutes. The motion was seconded by Dunnell. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
The December 2020 Treasurer’s Report was reviewed.
The 4th Quarter Budget vs Actual report was reviewed..
A motion was made by Krause to approve the bills as listed on the agenda. The motion was seconded by Sindelir. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Old Business
Personnel Policy – continue or suspend. No action was taken.
Special Reports
NRCS Team Lead – Jody Peek – Peek reported on EQIP and CSP applications
New Business
Purchase of replacement printer A motion was made by Krause, with a second by Dohmen, to authorize the purchase of a printer under the District’s emergency purchase policy. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Conservation Corpsmember for Summer 2022 A motion was made by Krause, with a second by Dunnell, to authorize the application for a Conservation Corpsmember position for the summer of 2022. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
DNR Delegation Agreement A motion was made by Dohmen, with a second by Krause, to authorize the DNR Delegation Agreement For Aquatic Invasive Species Prevention Inspection of Water-related Equipment. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Keep it Clean Dump Station Incentive A motion was made by Dunnell, with a second by Dohmen, to authorize the purchase of $100 gift cards from Howards Oil and Log Cabin Bait. Funding will come from the Keep it Clean account. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Keep it Clean Memorial Donation for Dave Larson A motion was made by Krause, with a second by Dohmen, to authorize the receipt of donations to the Keep it Clean Program in honor of Larson. Donations were received from: Karen and Roger Peterson, Bob and Sharon Johnson, Dr. Cecil and Ann Leitch. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Giziibii RC&D Membership Correspondence No action was taken.
Pay Equity Report A motion was made by Dohmen, with a second by Dunnell, to authorize the submission of the Pay Equity Report. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Livestock Producer Workshop A motion was made by Dunnell, with a second by Dohmen, to authorize $1,000 from the Feedlot Program to be used towards a Livestock Producer Workshop. Funding will cover presenter fees, room rental, food, and other general workshop expenses. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Load Monitoring Contract A motion was made by Krause, with a second by Sindelir, to authorize the amendment to extend the Water Pollutant Load Monitoring Contract with the MN Pollution Control Agency for two more years, contingent on the District Manager’s approval of the final work plan and budget. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Training and Travel Requests – None
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports – Hirst reported on the Keep it Clean Committee. There is current discussion with other groups on the use of the Keep it Clean logo and model. The committee is also partnering with Tom’s Tackle to produce a lure which would have the Keep it Clean logo on it. Part of the proceeds from the sale would go towards Keep it Clean efforts.
General Information and Discussion
Ellenson shoreline engineering assistance MASWCD 2021 accomplishments Set date and time for first quarter special meeting
The next regular board meeting has been set for February 10th, 2022 at 5:00 p.m. in the Boardroom of the County Government Center.
Minutes from the January 14th, 2021 Regular Board Meeting
The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center. Due to the COVID-19 Emergency declared by MN Governor Walz, board members and members of the public were allowed to join via Zoom conferencing. All votes were taken via roll call.
The meeting was called to order by Nancy Dunnell at 5:00 p.m.
Members present: Remotely – John Sonstegard, Monica Dohman, Roger Krause, Frank Sindelir, Nancy Dunnell. In person – none.
Members absent: none
Others present: In person – Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; Remotely – Jody Peek, NRCS District Conservationist
A motion was made by Krause to approve the agenda. The motion was seconded by Sindelir. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Annual Organizational Meeting
Officer elections
A motion was made by Dunnell, with a second by Sindelir, to nominate John Sonstegard for Board Chair. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Sonstegard took over the meeting as board chair.
A motion was made by Krause, with a second by Dunnell to nominate Frank Sindelir for Vice Chair. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Krause, with a second by Sindelir, to nominate Nancy Dunnell as Treasurer.
A motion was made by Krause, with a second by Sindelir, to nominate Monica Dohmen as Secretary. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Sindelir, with a second by Dohmen, to nominate Roger Krause for Public Relations. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Monthly meeting time, date and location– a motion was made by Dunnell, with a second by Sindelir, to set the second Thursday of the month at 5:00 p.m. as the monthly meeting. Due to the COVID-19 pandemic, the location will be the County Boardroom in the Government Center with a remote access option available. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Designate official depositories- a motion was made by Dohmen, with a second by Sindelir, to name Border Bank of Baudette and Multi-Bank Securities, Inc. as the official depositories for the SWCD. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Check signing authority – a motion was made by Sindelir, with a second by Krause, to remove Russel Hansen from banking authority at Border Bank. Nancy Dunnell (Treasurer), Josh Stromlund (District Manager), Mike Hirst (Resource Conservationist), Corryn Trask (Resource Conservationist) and Becky Buegler (Office Assistant) are assigned Banking Authority at Border Bank for checking and savings. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
A motion was made by Dunnell, with a second by Sindelir, to approve the following:
Supervisor Compensation Rate –$75.00 per meeting. This rate is per day, no matter how many meetings attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.
Mileage Rate – adjusted on a Quarterly basis to reflect the most current IRS rate. Any changes to the IRS mileage reimbursement rate will apply to all mileage occurring on or after the first day of the new quarter, and will remain as such until the following quarter.
Meal Allowances – Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.
Spending Limits ‐ District staff have permission to: *Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $100. *Pay invoices for: emergency vehicle repairs exceeding $100 or other emergency items exceeding $100 as authorized by the SWCD manager or Board Chair. *Purchase miscellaneous supplies up to $100.
Designate official newspaper – a motion was made by Krause, with a second by Dohmen, to set the Northern Light Region as the official newspaper of the SWCD.
Annual membership dues – a motion was made by Krause, with a second by Dunnell, to authorize payment of 2021 dues as follows: Minnesota Association of Soil and Water Conservation Districts $2,489.03 ; MASWCD North Central Area (VIII) $275.00 ; Minnesota Association of Conservation District Employees $125.00; C/C/OGA Membership Dues $81.00 ; Minnesota Association of County Feedlot Officers $125.00 ; National Association of Conservation Districts $775.00 Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Committee assignments
A motion was made by Krause, with a second by Sindelir, to authorize committee appointments for 2021 as follows:
A motion was made by Krause, with a second by Sindelir, to remove the items as listed on page 7 of the board packet from the Inventory and Asset List. Items are as follows: safety vests – XXL (3), AIS program hats (20), #9 ASUS Zenpad, gray office chair, Enviroscape, soil monolyths (4), hoboware Pro Software, 8’ signposts (8), soil totes (8).
Housekeeping items: Review current MOUs and agreements, Review current policies, Review W-4 information, Review PERA membership, Campaign finance and public disclosure (disclosure due Jan 25)
A motion was made by Dunnell to approve the December 10, 2020 minutes. The motion was seconded by Sindelir. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
The December 2020 Treasurer’s Report was reviewed. The 2020 4th Quarter budget vs. actual report was reviewed.
A motion was made by Krause to approve the bills as listed on the agenda. The motion was seconded by Sindelir. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Old Business
Personnel policy waivers – continue or suspend – no action was taken. Staff informed the board that staff would no longer be eligible for the Expanded Family Medical Leave Act which provided additional COVID-related leave to staff.
Shoen Disaster Recovery Assistance Project Cost Share Application A motion was made by Sindelir, with a second by Dunnell, to approve the Shoen Disaster Recovery Assistance Project cost share contract in the amount of $53,350 for construction plus up to $2,500 for snow road construction at 100% cost share. Funding will come from the Disaster Recovery Assistance Program. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
New Business
Peterson CPA bid and letter of engagement for 2020 audit of SWCD and JPB –tabled
Postage and postage cash fund request A motion was made by Sindelir, with a second by Dunnell, to authorize $110 for the purchase of stamps and $69.20 check written out for cash to replenish the postage cash fund to $100. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Request to host Conservation Corps Intern – Summer 2021
A motion was made by Sindelir, with a second by Dunnell, to submit a request to host a Conservation Corps Intern. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Giziibii RC&D Membership correspondence
The SWCD will submit a membership form to Giziibii RC&D and look into the possibility of participating via Zoom.
1W1P JPB – Forest Management Plan cooperative agreement
A motion was made by Dohmen, with a second by Sindelir, to authorize the Forest Management Plan cooperative agreement with the Lake of the Woods One Watershed One Plan Joint Powers Board to implement a cost share program for forest management plans. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Non-corporate Resolution form for Multi-Bank Securities, Inc.
A motion was made by Dunnell, with a second by Dohmen, to approve John Sonstegard, Nancy Dunnell and Josh Stromlund as authorized representatives for Multi-Bank Securities, Inc. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Final payment for Contract 2019-17-SP Log Cabin Bait dump station
A motion was made by Dunnell, with a second by Krause, to approve the final payment for Contract 2019-17-SP Log Cabin Bait contingent on final eligible costs coming in at or below the total allowable cost. Final payment cannot exceed $3,112.50 or 75% of the total maximum allowable cost, whichever is less. Payment is contingent upon receiving all necessary final financial paperwork from the participant. Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
Training and Travel Requests – None requested.
Staff Reports – the board reviewed staff reports as presented with the agenda.
Committee Reports
Lake of the Woods Control Board Lake of the Woods Watershed Joint Powers Board NC MN Joint Powers Board
General Information and Discussion
Set date and time for the first quarter special meeting – the board discussed holding a special meeting in the first quarter. Staff will work on topics to cover and a decision can be made at the February regular meeting.
The next regular board meeting has been set for February 11, 2021 at 5:00 p.m. in the Boardroom of the County Government Center. Adjourn: Krause Seconded: Sindelir
