October 10th, 2023

Minutes from the October 10th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Sindelir to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the September 14th, 2023 minutes.  The motion was seconded by Dunnell.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The September 2023 Treasurer’s Report was reviewed.  

The 3rd Quarter budget vs actual reports were reviewed. 

The 3rd Quarter Supervisor expense reports were reviewed. 

A motion was made by Sonstegard to approve the bills as listed on the agenda.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.  

Old Business – none

Special Reports – Michael Steinhauer, NRCS Resource Conservationist – Steinhauer gave a report of recent activity along with a presentation of EQIP and CSP contracts summarized on a county-wide and area-wide basis. 

New Business

MASWCD Resolution voting   
The Supervisors voted on the 2023 MASWCD resolutions.

FY21 Local Capacity grant end date extension   
A motion was made by Sonstegard, with a second by Sindelir, to approve the FY21 Local Capacity grant amendment to extend the end date for one year. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

FY24/25 SWCD Programs and Operations Grant Agreement   

A motion was made by Sindelir, with a second by Krause, to authorize the FY24/25 SWCD Programs and Operations grant agreement with the MN Board of Water and Soil Resources. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorization to purchase promotional items
A motion was made by Krause, with a second by Sindelir, to approve the purchase of 300 promotional pens from Nelson Ink.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Website ADA compliance tool   
A motion was made by Krause, with a second by Sindelir, to renew the annual website hosting contract with SandPieper Design without the ADA Compliance Checker tool.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Certificates of Deposit   

A motion was made by Sonstegard, with a second by Sindelir, to authorize investment in two $150,000 certificates of deposit with Multi-Bank Securities at a term of up to one year.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Sonstegard excused himself from the meeting. 


Authorize Estling’s abandoned well sealing cost share application  
A motion was made by Krause, with a second by Sindelir, to authorize Rod Estling’s abandoned well sealing cost share contract at a rate of $500 or 75% of the total cost, whichever is less.  

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Pine Island bathymetry contract with AMI Engineering   
A motion was made by Sindelir, with a second by Dunnell, to authorize the District Manager to approve a contract for services if one is needed with AMI Engineering for the SWCD’s portion of the bathymetric survey on Lake of the Woods as part of the Southern Shore – Barrier Island Study.  

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Approve forest management plan application for Brad Levasseuer   
A motion was made by Dunnell, with a second by Sindelir, to authorize Levasseuer’s Rainy-Rapid Cost Share Contract for a forest management plan at a rate of $300 plus $6.50 per acre, not to exceed 317 acres.  The contract start date will be upon final approval of grant funding.  

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Approve forest management plan application for Evan Mawyer

A motion was made by Sindelir, with a second by Dunnell, to authorize Mawyer’s Rainy-Rapid Cost Share Contract for a forest management plan at a rate of $300 plus $6.50 per acre, not to exceed 320 acres.  The contract start date will be upon final approval of grant funding.  

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Approve forest management plan application for Mitch Chrzianowski

A motion was made by Dunnell, with a second by Krause, to authorize Chrzianowski’s Rainy-Rapid Cost Share Contract for a forest management plan at a rate of $300 plus $6.50 per acre, not to exceed 222 acres.  The contract start date will be upon final approval of grant funding.  

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

AMI Contract for Services
A motion was made by Krause, with a second by Sindelir, to authorize a contract for services with AMI Engineering for shoreline stabilization designs. 

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Outstanding Conservationist Convention Expenses

A motion was made by Krause, with a second by Dunnell, to approve expenses for the Outstanding Conservationist to attend the MASWCD Annual Convention. Expenses approved for reimbursement include a 1-night stay at the convention hotel rate, meal expenses with receipts up to $75 and round-trip mileage at the federal rate.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

WPLMN Training
The board approved travel reimbursement for Vrtacnik’s attendance at the WPLMN training under District bills. 

MASWCD Annual Convention
A motion was made by Dunnell, with a second by Krause, to authorize staff and supervisors to attend the MASWCD Annual Convention.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

Peterson Company LTD. letter to the Board of Supervisors  – see attachment to the board packet. 

2024 Budget and Vehicle Purchase 

2024 wages and benefits 

The next regular board meeting has been set for November 9th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dunnell Seconded: Sindelir

Meeting adjournment time: 7:00 p.m.

Secretary:_________________________________ Date:_____________________

September 14th, 2023

Minutes from the September 14th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell
Members absent: None

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Dunnell to approve the agenda as presented.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the August 10th, 2023 minutes.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The August 2023 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – none

Special Reports
AMI Engineering – Zac Morris and Ryan Dagger joined remotely to present information on shoreline engineering services
NRCS Resource Conservationist, Michael Steinhauer: see attachment to the September board packet

New Business

Certificate of Deposit

A motion was made by Dunnell, with a second by Sindelir, to authorize the reinvestment of the four certificates of deposit which are expiring in September through December 2023 back into certificates of deposit with Multi-bank Securities.  Length of new certificates authorized is 6 months to one year, as approved by the District Manager.   
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Dunnell, with a second by Krause, to authorize up to $300,000 deposited into a 12-month certificate with Border Bank.  Becky Buegler, Office Assistant, is authorized as the signer on the certificate of deposit. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Dodge truck repairs 

A motion was made by Krause, with a second by Sindelir, to authorize front and rear brake replacements and new tires for the Dodge truck through Custom Auto.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

2022 Audit

A motion was made by Sindelir, with a second by Krause, to approve the Management Representation Letter and the 2022 Audit from Peterson Company Ltd..
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Dunn forest management plan cost share payment  
A motion was made by Krause, with a second by Sonstegard, to approve final payment for Dunn’s Lake of the Woods Watershed FMP-05 forest management plan cost share contract in the amount of $2,159.00. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Keep It Clean purchases  

A motion was made by Krause, with a second by Dunnell, to authorize the following expenses for the Keep it Clean Program using MPCA grant funds: $2,500 for a geofencing campaign with Star Tribune, $848 for banners through SandPieper Design, and an incentive payment program for resorts with winter ice roads to print the Keep it Clean message on road passes at a cost of $250 per resort not to exceed 16 total participants.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Replenish Petty Cash account   

A motion was made by Sindelir, with a second by Sonstegard, to authorize $62.19 to replenish the petty cash account.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Outstanding Conservationist nomination   

A motion was made by Sindelir, with a second by Sonstegard, to name Jeff Birchem and Gretchen Mehmel as the 2023 Outstanding Conservationists for Lake of the Woods County.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Health insurance renewal 2024 

A motion was made by Sindelir, with a second by Krause, to maintain the current health insurance plan offered by the SWCD for 2024.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Dunnell, with a second by Sindelir, to not elect any supplemental health insurance programs for the 2024 year.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made  by Krause, with a second by Sonstegard, to set the open enrollment period for health insurance from September 15th through November 22nd, with flexibility to extend with approval from the NW Service Cooperative. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir, with a second by Krause, to cover 100% of the premium for family coverage and 100% of the premium plus a $200 monthly HSA contribution for single coverage for the 2024 year.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried  

Health Insurance Settlement Refund  

A motion was made by Sindelir, with a second by Sonstegard, to split the 2022 health insurance settlement refund from the Minnesota Healthcare Consortium equally between the three covered employees. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request to purchase survey equipment
A motion was made by Sonstegard, with a second by Dunnell, to authorize $7,453.10 of TSA8 Engineering funds to reimburse the LW County Public Works Department for the purchase of a TSC-7 Controller which will be shared between the SWCD and Public Works Department.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

2024 Buffer Law Implementation Grant Agreement
A motion was made by Sindelir, with a second by Krause, to enter into the 2024 Buffer Law Implementation grant agreement and to authorize Chairperson Dohmen to sign the agreement. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Rainy-Rapid Watershed-Based Implementation Grant Agreement

A motion was made by Krause, with a second by Sonstegard, to enter into the 2024 Rainy-Rapid Watershed Based Implementation grant agreement upon review and approval by the District Manager and to authorize Chairperson Dohmen to sign the agreement. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

A motion was made by Sonstegard, with a second by Dunnell, to authorize staff and supervisors to attend the Area Tour and Meeting in Park Rapids on October 12th-13th.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard, with a second by Krause, to authorize staff to attend the BWSR Academy in Brainerd on October 24th-26th.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

Cost share Policy Memo – see attachment to the board packet
Annual well testing clinic summary – see attachment to the board packet

The next regular board meeting has been set for October 10th, 2023 at 4:30 p.m. in the Boardroom of the County Government Center.  *Change from regular date due to scheduling conflicts

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 7:30 p.m.

Secretary:_________________________________ Date:_____________________

August 10th, 2023

Minutes from the August 10th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:05 p.m.

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell

Members absent: Roger Krause

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Sindelir to approve the agenda as amended.  The motion was seconded by Sonstegard. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the July 13th, 2023 minutes.  The motion was seconded by Dunnell.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

The July 2023 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.  

Old Business – none

Special Reports – Michael Steinhauer, NRCS, presented updates on contracting and staffing. 

New Business

Rainy-Rapid WBIF FY24 Implementation Work Plan

A motion was made by Sindelir, with a second by Dunnell, to approve the Rainy-Rapid Work Plan for FY24 Watershed-based Implementation Funding and to authorize the implementation committee to certify any final changes needed for approval by the Board of Water and Soil Resources. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Athman Forest Management Plan Cost Share final payment  

A motion was made by Sindelir, with a second by Dunnell, to authorize Athman’s forest management plan cost share payment in the amount of $1,294.50. Funding will come from the LW WBIF program.

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Goos Forest Management Plan Cost Share final payment   

A motion was made by Sindelir, with a second by Dunnell, to authorize Goos’s forest management plan cost share payment in the amount of $768.00. Funding will come from the LW WBIF program.

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Gillie Forest Management Plan cost share application    

A motion was made by Sonstegard, with a second by Sindelir, to authorize Gillie’s forest management plan in the amount of $300 base payment plus $6.50 per planned acre, not to exceed 320 acres.  Funding will come from the LW WBIF program.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Kevin Keelan abandoned well sealing cost share contract extension 

A motion was made by Sonstegard, with a second by Dunnell, to authorize a contract extension for Kevin Keelan’s abandoned well sealing project until December 31, 2024.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Request to reserve trees for 2024 Tree Program  

A motion was made by Sindelir, with a second by Dunnell, to authorize staff to reserve trees for the 2024 Tree Program.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Karvakko engineering services for upcoming projects   

The board and staff discussed how and when to incur costs for engineering services. Suggestions included batching visits when possible, determining if a project addresses a resource concern and is cost-shareable prior to incurring costs, and ranking projects if there is limited funding.  No action was taken. Staff will work to develop a system that can be generally applied.   

Request to amend Pieper’s 2023FMP-01 Forest Management Plan Cost Share Contract

A motion was made by Sonstegard, with a second by Sindelir, to amend Pieper’s 2023FMP-01 cost share contract from 80 acres to 135 acres. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports  – none

General Information and Discussion

Cost share project updates: Weirsma, Chiaverini and Brateng  – the staff updated the board on the recent completion of the projects
Grant application – joint with City of Baudette – the SWCD is assisting the city with a Clean Water Fund stormwater practice grant application.   

Special Work Session date and time – August 30th at 4:30 pm was set as the date and time for a board tour.
Buckthorn program update – Trask updated the board on the progress of the buckthorn removal. 

Campaign Finance and Public Disclosure – Supervisor information review – Supervisors reviewed and initialed their information. 

The next regular board meeting has been set for September 14th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dunnell Seconded: Sonstegard

Meeting adjournment time: 6:55 pm

Secretary:_________________________________ Date:_____________________

July 13th, 2023

Minutes from the July 13, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: Monica Dohmen, John Sonstegard, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: None

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Krause to approve the agenda as amended.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard to approve the June 8th, 2023 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The June 2023 Treasurer’s Report was reviewed. 
The 2nd Quarter Budget vs. Actual reports were reviewed.
The 2nd Quarter Supervisor expense reports were reviewed.  

A motion was made by Dunnell to approve the bills as listed on the agenda.  The motion was seconded by Krause.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – none

Special Reports – Michael Steinhauer, NRCS Resource Conservationist, presented his report. 

New Business

Request to amend LOW SWAG contract with MPCA  
A motion was made by Sindelir, with a second by Krause, to amend or revise the SWAG work plan in consultation with the District Manager and MPCA. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize well testing clinic   
A motion was made by Sonstegard with a second by Sindelir to authorize up to $1,500 in expenses for the 2023 well testing clinic and set the landowner cost per test kit at $15.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Maurice Dunn forest management plan cost share application
A motion was made by Sindelir, with a second by Dunnell, to authorize Dunn’s LW-WBIF Forest Management Plan cost share contract in the amount of $300 + $6.50 per acre, not to exceed 320 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Eklund abandoned well sealing cost share application 

A motion was made by Sonstegard, with a second by Sindelir. to authorize Eklund’s Special Projects abandoned well sealing cost share contract in the amount of $500 or 75% of the total project cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize final payment for Wiersma grassed waterway
A motion was made by Sindelir, with a second by Dunnell, to authorize the District Manager to approve final payment for Weirsma’s 2023-04-CS grassed waterway project upon receiving all necessary financial documents and project certifications.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize amendment for Brateng shoreline protection
A motion was made by Sindelir, with a second by Sonstegard, to approve increasing 2023-02-WBIF Brateng’s cost share rate from 50% to 75% contingent upon the installation of the shoreline buffer.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Statewide Keep It Clean Digital Marketing campaign contract  

A motion was made by Krause, with a second by Sindelir, to authorize entering into a contract with the Star Tribune for the 2023-2025 Keep it Clean digital marketing campaign funded through the MPCA grant.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize newsletter expenses 
A motion was made by Sindelir, with a second by Sonstegard, to authorize expenses for the summer/fall SWCD newsletter.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Forest Stewardship Plan Cost Share – Rainy Rapid watershed   
A motion was made by Krause, with a second by Sonstegard, to authorize a forest management plan cost share program through the Rainy-Rapid watershed funding that aligns with policy and ranking of the LW watershed program. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Adopt resolution for use of SWCD Aid funding  
A motion was made by Krause, with a second by Sindelir, to approve the following resolution for the use of SWCD Aid funding:

LAKE OF THE WOODS SOIL AND WATER CONSERVATION DISTRICT (SWCD)

2023 GUIDELINES ON USE OF SWCD AID PAYMENTS

Minn. Stat. § 477A.23, subd. 4(b)

(effective July 20, 2023)

State SWCD Aid payments will be used by the district board and staff to carry out the following duties as outlined in Minn. Stat. § 103C.332, subd. 1:

(1) respond to and provide technical and financial assistance to landowners to maintain and improve the quality, quantity, distribution, and sustainability of natural resources, including surface water, groundwater, soil, and ecological resources;

(2) provide technical assistance in implementing the soil erosion law under sections  opens in a new window103F.401 to  opens in a new window103F.48;

(3) arrange for employees to serve on technical evaluation panels to implement the wetland laws as required under section  opens in a new window103G.2242;

(4) locally administer the reinvest in Minnesota reserve program under section  opens in a new window103F.515 and rules adopted thereunder, using knowledge of local resources to manage each easement to maximize environmental benefits;

(5) participate in administering the Wetland Conservation Act as provided under sections  opens in a new window103G.221 to  opens in a new window103G.2375, either in an advisory capacity or as the designated local government unit administering the program;

(6) participate in the local water management program under chapter 103B, either in an advisory capacity or as the designated local government unit administering the program;

(7) participate, as appropriate, in the comprehensive watershed management planning program under section  opens in a new window103B.801;

(8) participate in disaster response efforts as provided in chapter 12A;

(9) provide technical recommendations to the Department of Natural Resources on general permit applications under section  opens in a new window103G.301;

(10) provide technical assistance and local administration of the agricultural water quality certification program under sections  opens in a new window17.9891 to  opens in a new window17.993;

(11) provide technical assistance for the agricultural land preservation program under chapter 40A, where applicable;

(12) maintain compliance with section  opens in a new window15.99 for deadlines for agency action;

(13) coordinate with appropriate county officials on matters related to electing soil and water conservation district supervisors; and

(14) cooperate to the extent possible with federal, state, and local agencies and with private organizations to avoid duplicating and to enhance implementing public and private conservation initiatives within the jurisdiction of the district.

In carrying out the above duties, the district board and staff will use state aid payments to deliver the following services as outlined in Minn. Stat. § 103C.332, subd. 2:

(1) performing administrative services, including comprehensive and annual work planning, administering grants, leveraging outside funding, establishing fiscal accountability measures, reporting accomplishments, human resources management, and staff and supervisor development;

(2) entering into cooperative agreements with the United States Department of Agriculture, Natural Resources Conservation Service, and other United States Department of Agriculture agencies to leverage federal technical and financial assistance;

(3) providing technical expertise, including knowledge of local resources, performing technical evaluations and certifications, assessing concerns, and providing oversight in surveying, designing, and constructing conservation practices;

(4) providing information and education outreach, including increasing landowner awareness and knowledge of soil and water conservation program opportunities to protect soil and water resources and publicizing the benefits of soil and water conservation to the general public;

(5) facilitating regulatory processes for impacted landowners and providing technical review and comment on regulatory permits and development plans for regulations relating to soil and water conservation;

(6) administering projects and programs, including but not limited to the nonpoint source pollution abatement program; reinvest in Minnesota reserve conservation easements program; disaster response; local water management and comprehensive watershed management planning programs; and projects related to floodplains, lakes, streams and ditches, wetlands, upland resources, and groundwater resources, to maintain and improve the quality, quantity, distribution, and sustainability of natural resources, including surface water, groundwater, soil, and ecological resources;

(7) monitoring and inventorying to collect data that provide a baseline understanding of resource conditions and changes to the resources over time and analyzing and interpreting the data to support program implementation; and

(8) maintaining a modern technology infrastructure that facilitates planning and projects, including geographic information systems, modeling software, mobile workstations, survey and design equipment and software, and other technology for linking landowners with conservation plans.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize purchase of chemical for buckthorn removal   

A motion was made by Sindelir, with a second by Dunnell, to authorize $1,570 for the purchase of chemical for the treatment of buckthorn using Local Capacity funds. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none requested

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – the board reviewed committee reports as presented with the agenda. 

General Information and Discussion

Soil Health Field Day – the staff presented a report on the recent soil health field day hosted by Sustainable Farming Association. 

MCIT Updates and impacts to policies – see attachment to the July 13, 2023 board packet. 

Cost share funding matrix – staff presented a draft matrix of cost share funding

Set quarterly meeting date – the board discussed holding a quarterly meeting at the end of August or early September 

The next regular board meeting has been set for August 10th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Dunnell

Meeting adjournment time: 7:25 p.m.

Secretary:_________________________________ Date:_____________________

June 8th, 2023

Minutes from the June 8th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:05 p.m.

Members present: Monica Dohmen, John Sonstegard, Roger Krause, Frank Sindelir

Members absent: Nancy Dunnell

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; NRCS Team Lead, Jody Peek; NRCS Soil Conservationist, William Lee; County Commissioner, Joe Grund; DNR Fisheries Supervisor, Matt Skoog

A motion was made by Sindelir to approve the agenda. The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.

A motion was made by Sonstegard to approve the May 11th, 2023  minutes. The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.

The May 2023 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda. The motion was seconded by Krause.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Old Business – none

Special Reports

DNR Fisheries update – Matt Skoog, DNR Area Fisheries Supervisor.  Skoog excused himself from the meeting following his report.  

NRCS partner updates – Jody Peek, NRCS District Conservationist and William Lee, Soil Conservationist

New Business

Chiaverini and Brateng cost share application

A motion was made by Sindelir, with a second by Sonstegard to approve the shoreline protection cost share contract applications for Chiaverini and Brateng at the following rates: 

Chiaverini = Cost share maximum payment is $9,208.00 or 50% of the total project cost, whichever is less.

Brateng = Cost share maximum payment is $10,213.50, or 50% of the total project cost, whichever is less.

Funding will come from the LW Watershed Shoreline Projects Cost Share fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Arena cost share application  

A motion was made by Krause, with a second by Sindelir, to approve the stormwater erosion control cost share contract for the LW International Arena Association at $8,642 or 100% of the total project cost.  Funding will be allocated as 75% State Cost Share and 25% District Special Projects fund. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried. 

Weirsma cost share application  

A motion was made by Sindelir, with a second by Sonstegard, to approve the Wiersma grassed waterway cost share application in the amount of $2,137.50 or 75% of the total practice cost, whichever is less. Funding will come from State Cost Share.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Supplemental Buffer funds – work plan revision

A motion was made by Krause, with a second by Sindelir, to authorize a work plan revision for the FY2022 Buffer Implementation Supplemental grant to utilize the funding towards the purchase of survey-grade GPS equipment in partnership with the Public Works Department.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Temporary authorization for $600 survey and design fee

A motion was made by Krause, with a second by Sonstegard, to authorize a $600 survey and design fee for shoreline protection projects where engineered riprap is being prescribed.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Resolution to Adopt and Implement the Roseau River Comprehensive Watershed Management Plan

A motion was made by Sonstegard, with a second by Krause to approve the following resolution:

Whereas, Lake of the Woods Soil and Water Conservation District has been notified by the Minnesota Board of Water and Soil Resources that the Roseau River Comprehensive Watershed Management Plan has been approved according to Minnesota Statutes §103B.801:

Now; Therefore, Be it Resolved, Lake of the Woods Soil and Water Conservation District hereby adopts and will begin implementation of the approved Comprehensive Watershed Management Plan for the area of the county identified within the Plan.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried. 

Certificate of Deposit investment

A motion was made by Krause, with a second by Sindelir, to authorize the purchase of a $125,000 6-month certificate of deposit from Multi-Bank Securities. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Soil health workshop supplies  

A motion was made by Sonstegard, with a second by Sindelir, to authorize expenses of approximately $400-$500 from LW WBIF funding for the Soil Health Field Day. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried.  

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

General Information and Discussion

2023 Tree Sales Report – see attachment to the agenda

Registrations for Area VIII meeting in Bemidji on June 23rd 

Correspondence from Giziibii RC&D – see attachment to the agenda

The next regular board meeting has been set for July 13th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 6:36 p.m.

Secretary:_________________________________ Date:_____________________

May 11th, 2023

Minutes from the May 11th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: Monica Dohmen, John Sonstegard, Roger Krause, Frank Sindelir

Members absent: Nancy Dunnell

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

A motion was made by Sindelir to approve the April 13, 2023 minutes.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

The April 2023 Treasurer’s Report was reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Old Business – none

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – see attachment to the May 11th, 2023 agenda for a copy of Steinhauer’s report. 

New Business

Authorize Goos Forest Stewardship Plan cost share contract  
A motion was made by Sindelir, with a second by Sonstegard, to authorize the Goos Forest Stewardship Plan cost share contract for 74.2 acres at a rate of $300 base payment plus $6.50 per planned acre.  The contract end date is one year from approval. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Authorize printing costs for Rainy-Rapid plan    

A motion was made by Sonstegard, with a second by Krause, to authorize printing costs from Quote #27774 from Arrow Printing for the Rainy-Rapid plan. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Fee for Service Work Order with Conservation Corps 

A motion was made by Krause, with a second by Sindelir, to approve the Fee for Service Work Order with the Conservation Corps of MN for approximately 1 week of buckthorn removal services.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Karvakko Proposal for Conservation Engineering Services  
A motion was made by Krause, with a second by Sindelir, to approve the Karvakko on-call proposal for conservation engineering services. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
  

Authorize Load Monitoring contract change order 
A motion was made by Sonstegard, with a second by Sindelir, to authorize the Load Monitoring contract change order to move $682.45 from equipment and supplies to mileage and shipping. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Replenish petty cash  
A motion was made  by Krause, with a second by Sindelir, to authorize $61.14 to replenish the petty cash fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Keep It Clean donation  
A motion was made by Krause, with a second by Sindelir, to accept a donation from Sporting Journal Radio of $360 for the Keep it Clean Program.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Landowner Fee for Service policy  
A motion was made by Sonstegard, with a second by Sindelir, to repeal the following SWCD Policies due to the discontinuation of the JPB engineering program: NCMNJPB Services – District Cooperator’s Agreement and NCMNJPB Survey/Engineering Fee Collection.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried

Repeal Water Plan Committee per diem   

A motion was made by Krause, with a second by Sindelir, to repeal the SWCD Water Plan Committee per diems policy due to the discontinuation of the Water Plan Committee.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
 
Pine Island study 

A motion was made by Sindelir, with a second by Sonstegard, to pledge $22,500 for the Pine Island study.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried   

Recognition of State holidays
A motion was made by Sonstegard, with a second by Sindelir, to amend the SWCD employee policy to include language about recognizing State holidays and to also recognize Juneteenth, Minnesota’s newest state holiday, beginning in 2023.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
  

Summer intern position
Options for summer assistance were discussed by the board.  No action was taken.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports  – none

General Information and Discussion

Well sealing contract for services – staff presented information on current actions taken by the SWCD to help streamline well sealing projects and encourage well sealing in the county.

Local Work Group – the Local Workgroup will meet at 4:30 in the Boardroom of the County Government Center prior to the June 8th meeting.  A quorum of SWCD board members may be present but no official actions will be taken. 

Call for Resolutions – SWCD resolutions are due to the Area by the June 23rd meeting. 

Legislative Action Alert
A motion was made by Sonstegard, with a second by Sindelir, to authorize Stromlund to utilize the Crow Wing SWCD example to draft legislative action alerts in support of dedicated SWCD funding from the general fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir Opposed: None Motion carried
  

The next regular board meeting has been set for June 8th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sonstegard Seconded: Krause 

Meeting adjournment time: 7:45 p.m. 

Following the meeting, the board took a tour of the Tree Program building.  

Secretary:_________________________________ Date:_____________________

April 13th, 2023

Minutes from the April 13th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir.  Nancy Dunnell attended via Zoom in accordance with open meeting law requirements. 

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; County Commissioner, Joe Grund; Brad Kennedy, Karvakko Engineering

A motion was made by Sindelir to approve the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard to approve the March 9th, 2023 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The March 2023 Treasurer’s Report was reviewed. 
The 2023 1st quarter budget vs. actual report was reviewed.
The 2023 1st quarter supervisor expense reports were reviewed. 

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

Curt Quesnell AIS Contract – advance payment

A motion was made by Sindelir, with a second by Krause, to authorize payment in advance to Curt Quesnell for the AIS contract for media and promotional work.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Special Reports

Brad Kennedy from Karvakko Engineering introduced himself and discussed possible partnerships with the SWCD for survey and engineering design assistance. 

New Business

Approval of the Rainy-Rapid Comprehensive Watershed Management Plan   

RESOLUTION AUTHORIZING APPROVAL TO SUBMIT, ADOPT AND IMPLEMENT THE RAINY-RAPID COMPREHENSIVE WATERSHED MANAGEMENT PLAN

Resolution 04-13-2023

WHEREAS, Lake of the Woods Soil and Water Conservation District is a member of the Rainy-Rapid One Watershed One Plan Policy Committee; and

WHEREAS, Lake of the Woods Soil and Water Conservation District has been an active participant in the development of the Rainy-Rapid Comprehensive Watershed Management Plan (Plan); and

WHEREAS, the Rainy-Rapid One Watershed One Plan Policy Committee submitted the Plan on January 23, 2023 for a 60-day comment period; and

WHEREAS, no major changes were requested by state agencies in the 60-day comment period; and

WHEREAS, the Plan will serve as a substitute for either the SWCD comprehensive plan or county local water management plan as per 103C or 103B respectively for the duration of the state approved Plan.

NOW THEREFORE BE IT RESOLVED, Lake of the Woods Soil and Water Conservation District will approve submission of the plan to the Board of Water and Soil Resources Board (BWSR). Contingent on recommendation of plan approval by the BWSR Northern Committee and subsequent BWSR approval, Lake of the Woods Soil and Water Conservation District hereby adopts and will begin implementation of the Plan for the area of the County identified within the Plan.

Motion: Krause Second: Dunnell
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Adopt Rainy-Rapid Memorandum of Agreement    

A motion was made by Dunnell, with a second by Sindelir, to authorize the Rainy-Rapid Memorandum of Agreement with Lake of the Woods County for implementation of the Rainy-Rapid Comprehensive Watershed Management Plan.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Clean Water Work Order between Conservation Corps and SWCD for summer intern 
A motion was made by Sonstegard, with a second by Krause, to authorize the Clean Water Work Order 220-18456 with the Conservation Corps of MN.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize Athmann Forest Management Plan Cost Share Contract  
A motion was made by Sonstegard, with a second by Sindelir, to authorize the Jeff and Cynthia Athmann Trust LW Watershed forest management plan contract in the amount of $300 plus $6.50 per acre not to exceed 160 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

AIS Program education and equipment purchases
A motion was made by Krause, with a second by Sonstegard, to purchase three AIS inspector tablets with cases, 10,000 beverage coasters, and a boat ramp tattoo with AIS program funds.  Total cost is $2,370 plus shipping. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request board approval to remove items from the District’s asset list
A motion was made by Krause, with a second by Sindelir, to authorize the disposal of the following items: Dell Precision Tower 3620, Seven Asus Zenpads with serial numbers: G2NPFP1954325CH, G2NPFP195428AXF, G2NPFP195618HFV, G2NPFP195455WMB, FANPFX040715, GCNPFP044942FEL, GCNPFP043317L4W.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Forestry reserve funds from Area III 
A motion was made by Krause, with a second by Sindelir, to authorize $814.89 from the Area III forestry reserve fund to be contributed to the Lake of the Woods School Forest Fund for the construction of an adirondack shelter using locally sourced materials. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Utilize Conservation Corps MN for buckthorn removal
A motion was made by Sindelir, with a second by Sonstegard, to authorize contracting with the Conservation Corps of MN to conduct buckthorn removal for one week.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

County fair booth reservation   
A motion was made by Sonstegard, with a second by Krause, to authorize reserving a fair booth at the Lake of the Woods County Fair.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

MPCA contract – Keep It Clean  
A draft work plan for MN Pollution Control Agency Keep it Clean program support was presented.  The contract was not available for review but should be completed prior to the next SWCD board meeting.  Staff would like to move this contract forward as quickly as possible.     

A motion was made by Sindelir, with a second by Dunnell, to authorize Stromlund to sign the contract with the MN Pollution Control Agency for Keep it Clean program support upon review and approval by the District Manager and Supervisors.   
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

TSA 8 Work Plan and Funding Request Policy for 2023/2024
A motion was made by Sindelir, with a second by Krause, to approve the TSA8 2023/2024 work plan and pay the TSA8 dues for 2023.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorization to pay nursery invoices upon receipt 
A motion was made by Krause, with a second by Sonstegard, to authorize staff to pay tree program invoices from nurseries upon review and approval. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

TSA8 – this committee report was completed during the TSA8 work plan review.  

General Information and Discussion

May board meeting- 5:00 “tour” of tree distribution – staff will coordinate a tour of the tree distribution process at the next SWCD board meeting if distribution dates happen as planned.  

Correspondence: MN SWCD Forestry Association  –See attachment to the SWCD board packet.
2022 State Climatology rainfall report  –See attachment to the SWCD board packet.
Livestock Producer Workshop Evaluation Form  –See attachment to the SWCD board packet. 

The next regular board meeting has been set for May 11th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Sonstegard

Meeting adjournment time: 7:00 p.m.

Secretary:_________________________________ Date:_____________________

March 9th, 2023

Minutes from the March 9th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m. 

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell.  Roger Krause attended remotely pursuant to open meeting law requirements. 

Others present: Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Sindelir to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard to approve the February 9th, 2023 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The February 2023 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

Curt Quesnell Contract for AIS promotion

A motion was made by Sindelir, with a second by Dunnell, to authorize $1,500 of AIS funding and to enter into the agreement with Curt Quesnell for a series of promotional events.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – see attachment to the March 9th, 2023 agenda for a copy of Steinhauer’s report. 

New Business

Clean Water Grant Fund Work Order between LOW SWCD and Conservation Corps
A motion was made by Dunnell, with a second by Sindelir, to authorize the Clean Water Fund Work Order 220-10577 with the Conservation Corps for the shoreline cleanup.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request to incur expenses for Area VIII training  
A motion was made by Sonstegard, with a second by Sindelir, to authorize pass-through expenses for food and supplies for the Area VIII Technical Team training. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Certificate of Deposit investment   
A motion was made by Krause, with a second by Sindelir, to authorize investing a max of $125,000 for up to seven months in a certificate of deposit with Multi-Bank Securities.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Pierson forest management plan cost share application 
A motion was made by Sonstegard, with a second by Sindelir, to authorize the LW WBIF forest management plan cost share application for Andy Pierson, not to exceed $495.

Horntvedt cost share contract cancellation
A motion was made by Sindelir, with a second by Sonstegard, to authorize the cancellation of Horntvedt/Weirsma cost share application and to re-encumber the funds.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

AIS Watercraft Inspector Enhanced training in Bemidji 

A motion was made by Krause, with a second by Dunnell, to authorize expenses for SWCD staff and qualified AIS inspectors to attend the enhanced inspector training in Bemidji.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Lake of the Woods Control Board Meeting – Dunnell presented information from the Lake of the Woods Control Board meeting.  The current effort is to draw down the Lake level and leave an extra six inches of storage coming into the spring rains.  The report from the Control Board is attached to the agenda.  

General Information and Discussion

First Quarter Special Meeting – the board discussed holding a work session.  Staff will work on topics for engineering and cost share. 

The next regular board meeting has been set for April 13th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dunnell Seconded: Sonstegard

Meeting adjournment time: 5:55 p.m.

Secretary:_________________________________ Date:_____________________

February 9th, 2023

Minutes from the February 9th, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: John Sonstegard

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer;  County Commissioner, Joe Grund

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir.  
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the January 12th, 2023 minutes.  The motion was seconded by Dunnell.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The January 2023 Treasurer’s Report was reviewed.  

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

MN Traditions – request for support
No action was taken. 

Special Reports

NRCS Partner Updates – see attachment to the February board packet for a copy of Steinhauer’s report. 

New Business

Contribution to Envirothon program
A motion was made by Krause with a second by Sindelir to authorize $300 for the North Central Area VIII Envirothon program from the Education budget.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Always There Staffing Agreement – AIS Inspectors 
A motion was made by Sindelir, with a second by Krause, to authorize the $2 per hour proposed wage increase for AIS inspectors and to approve the 2023 Always There Staffing agreement including payment of weekly invoices from Always There Staffing upon receipt. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Steinbach Forest Management Plan cost share payment  
A motion was made by Sindelir, with a second by Dunnell, to authorize final payment in the amount of $1,210.00 for H&S Hunting/Corey Steinbach’s 2022 FMP-04 forest management plan contract. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Forest Management Plan Cost Share Application 
A motion was made by Dunnell, with a second by Sindelir, to authorize Dan Pieper’s forest management plan cost share application for 80 acres through the Lake of the Woods watershed funding.  Cost share is not to exceed $300+$6.50 per acre for planned acres. The plan must be completed in one year.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Computer purchase

A motion was made by Krause, with a second by Sindelir, to authorize the purchase of a computer through the USDA cooperative purchasing program.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Internet equipment upgrade 

A motion was made by Sindelir, with a second by Krause, to authorize up to $250 to purchase meshing router equipment to upgrade wireless service in the building and to upgrade the internet package to the Gold level with a 12-month contract.     

Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Recognition for 2022 Rain Gauge Volunteers  

A motion was made by Dunnell, with a second by Sindelir, to authorize $150 from Water Plan funds to be used for rain gauge program volunteer recognition.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Livestock Workshop – March    

A motion was made by Krause, with a second by Sindelir, to authorize $1,200 from the Feedlot Program to be used for costs associated with a livestock producer workshop in March.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

AIS Program expenditures
A motion was made by Sindelir, with a second by Krause, to authorize AIS funding in the amount of  $2,187.50 for the purchase of promotional towels and $1,250 for geofencing targeted advertising with matching funds from Roseau SWCD. 
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.   

Training and Travel Requests

MPCA YSI Training – Vrtacnik 
A motion was made by Sindelir, with a second by Dunnell, to authorize Vrtacnik to attend the YSI training in Brainerd with overnight stay.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Testifying at the state legislature /Keep It Clean  – Hirst 
A motion was made by Krause, with a second by Dunnell, to authorize travel expenses for up to two nights for Hirst if necessary to testify on the Keep it Clean legislation.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

IJC Semi Annual Meeting – Hirst   

A motion was made by Sindelir, with a second by Dunnell, to authorize Hirst to attend the semi-annual meeting in Washington DC the week of April 24th with travel, lodging and meal expenses to be covered by the IJC.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.
  

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Keep It Clean Committee – the Keep it Clean committee is working on statewide legislative action to support local efforts.  

Rainy-Rapid Policy Committee – the plan is in its final 60-day review period.  The Policy Committee has been working on bylaws and an agreement for implementation.  

General Information and Discussion

Legislative updates from MASWCD – March 7th at the Capitol – the SWCD legislative days will be held on March 7th at the State Capitol.     

Conservation Corps summer placement work and training plan – the SWCD was awarded a summer apprentice position through the Conservation Corps. A training and work plan will be developed.
   

Rainy-Rapid Comprehensive Watershed Management Plan Memorandum of Agreement and Policy Committee Bylaws for implementation of the plan – the draft MOU and bylaws were distributed. 

The next regular board meeting has been set for March 9th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 7:03 p.m.

Secretary:_________________________________ Date:_____________________

January 12, 2023

Minutes from the January 12th, 2023 Regular Board Meeting.

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by John Sonstegard at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell

Members absent: Roger Krause

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Dohmen to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Annual Business Items

Officer Elections 

A motion was made by Sonstegard, with a second by Sindelir, to nominate Monica Dohmen as board chair. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir, with a second by Dunnell, to nominate the board officers as follows: Vice Chair, Frank Sindelir; Treasurer, Nancy Dunnell; Secretary, John Sonstegard; Public Relations, Roger Krause

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard, with a second by Sindelir, to set the annual business items as follows: 

Monthly Meeting date, time and location – Second Thursday of each month at 5:00 p.m. in the Boardroom at the County Government Center. 

Designate Official Depositories – Border Bank of Baudette, Multi-Bank Securities, Inc.

Check Signing Authority – Josh Stromlund, District Manager; Nancy Dunnell, Treasurer; Mike Hirst, Resource Technician; Corryn Trask, Resource Technician; Becky Buegler, Office Assistant

Supervisor Compensation Rate – $125 per meeting. This rate is per day, no matter how many meetings attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.

Mileage Rate – Mileage compensation will reflect the most current IRS mileage rate.  

Meal Allowances – Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.

Spending Limits ‐ District staff have permission to:

*Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $200.  *Pay invoices for: emergency vehicle repairs exceeding $200 or other emergency items exceeding $200 as authorized by the SWCD manager or Board Chair. 
*Purchase miscellaneous supplies up to $200.  

Designated Official Newspaper – Northern Light Region

Annual membership dues for 2023 – 

Minnesota Association of Soil and Water Conservation Districts $ 4,012.31   

MASWCD North Central Area (VIII) $ 275.00

Minnesota Association of Conservation District Employees $ 125.00  $25/employee

C/C/OGA Membership Dues $ 84.00

Minnesota Association of County Feedlot Officers $ 125.00

National Association of Conservation Districts $ 775.00

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Committee Assignments 

A motion was made by Dunnell, with a second by Sindelir, to assign committees as follows: 

CommitteeBoardStaffMtgs/yr (approx.)
Area VIII MeetingsAll supervisorsAll staff3
North Central MN TSA 8Frank SindelirJosh Stromlund, Alternate: Corryn Trask2
County/SWCD Joint Powers Agreement Liaison CommitteeMonica Dohmen Roger KrauseStromlund
Personnel CommitteeJohn Sonstegard,
Nancy Dunnell
Giziibii RC&D CouncilJohn Sonstegard; alternate: Nancy DunnellAlternate: Corryn Trask4
International Multi-Agency Technical Advisory Committeen/aMike Hirst3
Lake of the Woods Control BoardNancy DunnellMike Hirst3
International Rainy Lake of the Woods Watershed Boardn/aMike Hirst10
Rainy/Rapid Board Citizen’s Advisory CommitteeNancy DunnellMike Hirst1
Rainy-Rapid One Watershed One Plan  (Planning Committee Only)Monica Dohmen, John Sonstegard6
School Forest Committeen/aCorryn Trask8
Lake of the Woods Watershed Joint Powers BoardNancy Dunnell 
Alternates: John Sonstegard
Local Work GroupFrank Sindelir, Nancy Dunnell
AIS/Keep it Clean CommitteeMonica DohmenMike Hirst6
AIS/Keep it Clean Committee     (at large member) – $40 per diemMike Larson6

Staff are preapproved for reimbursement for out of town travel expenses incurred for serving on these committees. In the event that the appointed staff member is unable to attend, an alternate staff person may take their place.

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Review Fixed Assets List 

No items needed authorization for disposal. 

Housekeeping Items

Housekeeping items were reviewed. See board packet for list of items.  

Regular Business Meeting

The annual business meeting was concluded and the regular business meeting resumed.  

A motion was made by Sonstegard to approve the December 8th, 2022 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

The December 2022 Treasurer’s Report was reviewed.  

The 4th quarter budget vs. actual reports were reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Sonstegard. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – no old business was presented

Special Reports
NRCS Partner Updates – see attachment to the January board packet for a copy of Steinhauer’s report

New Business

Surface Water Assessment Grant contract  

A draft copy of the MN Pollution Control Agency Lake of the Woods Surface Water Assessment Grant (LW SWAG) was presented.

A motion was made by Sindelir, with a second by Dunnell, to enter into the LW SWAG grant with the MPCA and to authorize the District Manager to sign the contract when the final version is available. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Authorize equipment purchases for LW Surface Water Assessment Grant

Due to lag time in receiving equipment, staff requested authorization to purchase items for the LW SWAG grant once the grant is finalized and expenses can be incurred against the grant.  

A motion was made by Sonstegard, with a second by Sindelir, to authorize staff to purchase equipment through the LOW SWAG contract, including a pH sensor ($500) and replacement DO sensor cap ($150) when the grant is finalized and purchases are approved by contracting staff.

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

USGS Contract for Rainy River sampling   

A draft budget and staff-time allocation was presented for contract work that the SWCD will be bidding on for sediment sampling on the Rainy River, which is being implemented by the United States Geological Survey through a Minnesota LCCMR grant.  

A motion was made by Sonstegard, with a second by Sindelir, to authorize the District Manager to review and approve contract items when available.  

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

2023 fees for service

A draft 2023 fee schedule for non-state grants and contracts was presented.
A motion was made by Dohmen, with a second by Sindelir, to authorize a 2023 Fee for Service Resource Conservationist, Senior – $58; Water Resource Technician, Intermediate – $50; Administrative Assistant, Intermediate – $40. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Replenish petty cash    

A motion was made by Sindelir, with a second by Sonstegard, to authorize a check for cash in the amount of $77.27, to replenish the petty cash account back to $100.   

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Minnesota Traditions   

This item was tabled.  

Peterson CPA bid and letter of engagement for 2022 audit of SWCD  

A motion was made by Sindelir, with a second by Dunnell, to enter into an agreement with Peterson CPA to audit the 2022 financials of the SWCD at a bid of $3,500. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Sustainable Farming Association – agreement amendment/continuation    

A motion was made by Dunnell, with a second by Sindelir, to authorize a 2023 agreement with the Sustainable Farming Association to provide workshop and education services for soil health management. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

See attachment to the January board packet for a copy of the agreement.  

Training and Travel Requests

A motion was made by Sonstegard, with a second by Sindelir, to authorize all interested staff and supervisors to attend the Rainy-Lake of the Woods Water Quality Forum in International Falls.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

Cost share Policy for non-structural land management practices – this item will be brought back to a future board meeting for more discussion.

Correspondence: Peterson CPA and Office of the State Auditor 2021 Audit   

Correspondence: Giziibii RC&D

Correspondence: MASWCD dues and 2022 accomplishments

The next regular board meeting has been set for February 9th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Sonstegard

Meeting adjournment time: 7:10

Secretary:_________________________________ Date:_____________________