August 8th, 2024

Minutes from the August 8th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; NRCS Resource Conservationist, Michael Steinhauer; Conservation Corps Intern, Amy Lein

A motion was made by Krause to approve the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the July 11th, 2024 minutes.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The July 2024 Treasurer’s Report was reviewed.  

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – none

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist

New Business

Request to reserve trees for the 2025 tree sales   
A motion was made by Sindelir, with a second by Krause, to authorize staff to reserve tree seedlings for the 2025 tree sale program.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Replenish petty cash    

A motion was made by Dunnell, with a second by Sonstegard, to replenish the petty cash fund with $75.18, for a total of $100. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

2024 Resolution for Use of State Aid Funding    

A motion was made by Sonstegard, with a second by Sindelir, to approve resolution 08-08-2024 Establishing the Guidelines for the Use of SWCD State Aid Payments.

Lake of the Woods Soil and Water Conservation District
2024 Guidelines on the Use of SWCD State Aid Payments
Minn. Stat. § 477A.23, subd. 4(b)

State SWCD Aid payments will be used by the district board and staff to carry out the following duties as outlined in Minn. Stat. § 103C.332, subd. 1:

(1) respond to and provide technical and financial assistance to landowners to maintain and improve the quality, quantity, distribution, and sustainability of natural resources, including surface water, groundwater, soil, and ecological resources;

(2) provide technical assistance in implementing the soil erosion law under sections 103F.401 to 103F.48;

(3) arrange for employees to serve on technical evaluation panels to implement the wetland laws as required under section 103G.2242;

(4) locally administer the reinvest in Minnesota reserve program under section 103F.515 and rules adopted thereunder, using knowledge of local resources to manage each easement to maximize environmental benefits;

(5) participate in administering the Wetland Conservation Act as provided under sections 103G.221 to 103G.2375, either in an advisory capacity or as the designated local government unit administering the program;

(6) participate in the local water management program under chapter 103B, either in an advisory capacity or as the designated local government unit administering the program;

(7) participate, as appropriate, in the comprehensive watershed management planning program under section 103B.801;

(8) participate in disaster response efforts as provided in chapter 12A;

(9) provide technical recommendations to the Department of Natural Resources on general permit applications under section 103G.301;

(10) provide technical assistance and local administration of the agricultural water quality certification program under sections 17.9891 to 17.993;

(11) provide technical assistance for the agricultural land preservation program under chapter 40A, where applicable;

(12) maintain compliance with section 15.99 for deadlines for agency action;

(13) coordinate with appropriate county officials on matters related to electing soil and water conservation district supervisors; and

(14) cooperate to the extent possible with federal, state, and local agencies and with private organizations to avoid duplicating and to enhance implementing public and private conservation initiatives within the jurisdiction of the district.

In carrying out the above duties, the district board and staff will use state aid payments to deliver the following services as outlined in Minn. Stat. § 103C.332, subd. 2:

(1) performing administrative services, including comprehensive and annual work planning, administering grants, leveraging outside funding, establishing fiscal accountability measures, reporting accomplishments, human resources management, and staff and supervisor development;

(2) entering into cooperative agreements with the United States Department of Agriculture, Natural Resources Conservation Service, and other United States Department of Agriculture agencies to leverage federal technical and financial assistance;

(3) providing technical expertise, including knowledge of local resources, performing technical evaluations and certifications, assessing concerns, and providing oversight in surveying, designing, and constructing conservation practices;

(4) providing information and education outreach, including increasing landowner awareness and knowledge of soil and water conservation program opportunities to protect soil and water resources and publicizing the benefits of soil and water conservation to the general public;

(5) facilitating regulatory processes for impacted landowners and providing technical review and comment on regulatory permits and development plans for regulations relating to soil and water conservation;

(6) administering projects and programs, including but not limited to the nonpoint source pollution abatement program; reinvest in Minnesota reserve conservation easements program; disaster response; local water management and comprehensive watershed management planning programs; and projects related to floodplains, lakes, streams and ditches, wetlands, upland resources, and groundwater resources, to maintain and improve the quality, quantity, distribution, and sustainability of natural resources, including surface water, groundwater, soil, and ecological resources;

(7) monitoring and inventorying to collect data that provide a baseline understanding of resource conditions and changes to the resources over time and analyzing and interpreting the data to support program implementation; and

(8) maintaining a modern technology infrastructure that facilitates planning and projects, including geographic information systems, modeling software, mobile workstations, survey and design equipment and software, and other technology for linking landowners with conservation plans.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Rundall 2024-03-SP abandoned well sealing cost share payment   
A motion was made by Krause, with a second by Sindelir, to authorize Rundall’s 2024-03-SP abandoned well sealing cost share payment in the amount of $1,000 from the well sealing special projects fund.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Rennemo cover crop cost share application    

A motion was made by Krause, with a second by Sindelir, to authorize Rennemo’s cover crop cost share application at a rate of $50 per acre, not to exceed 80 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Olson cover crop cost share application  

A motion was made by Krause, with a second by Dunnell, to authorize Olson’s cover crop cost share application at a rate of $50 per acre, not to exceed 71 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Workshop expenses
A motion was made by Dunnell, with a second by Sindelir, to authorize a budget of up to $400 for expenses related to a mushroom identification workshop to be held on August 24th.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


City of Baudette Stormwater Project   

A motion was made by Dunnell, with a second by Krause, to authorize the use of SWCD cost share funding in the amount of $20,541.00 for the additional funding needed for installation of the second stormceptor as part of the City of Baudette Stormwater Project.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Funding request from Scout Troop 62  

A motion was made by Sonstegard, with a second by Dunnell, to authorize a contribution to Scout Troop 62 in the amount of $110.00 from the AIS program for fees related to the Starry Trek event. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

Area VIII Tour and Meeting – Sept 4th and 5th
A motion was made by Sindelir, with a second by Krause, to authorize staff or supervisors to attend the Area VIII meeting and tour in Wadena.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Lake of the Woods Watershed Joint Powers Board – the board met and approved funding requests

General Information and Discussion

2024 Annual Convention Awards – the award program is currently accepting nominations. 

The next regular board meeting has been set for September 12th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Dunnell

Meeting adjournment time: 6:20 p.m.

Secretary:_________________________________ Date:_____________________

July 11th, 2024

Minutes from the July 11th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:10 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell
Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund,  Conservation Corps Intern, Amy Lein

A motion was made by Dunnel to approve the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the June 13th, 2024 minutes.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The June 2024 Treasurer’s Report was reviewed.  

The 2nd quarter budget vs actual reports were reviewed.

The 2nd quarter supervisor expense reports were reviewed. 

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business

Local Work Group – Other suggestions or needs 

No further comments were provided. 

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – Steinhauer presented updates on the recent job posting for the Baudette office, and the status of EQIP and CSP contracting.  The next EQIP signup deadline is September 6th. 

New Business

Lake of the Woods WBIF Forest Management Plan Cost Share Agreement
A motion was made by Krause, with a second by Sonstegard, to enter into the FY24 Lake of the Woods WBIF Forest Management Plan Cost Share Agreement with the Lake of the Woods Joint Powers Board.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Rainy-Rapid WBIF agreement   
A motion was made by Sonstegard, with a second by Sindelir, to enter into the FY24 Rainy-Rapid Watershed Based Implementation funding agreement for Streambank and Shoreland Projects.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Rainy-Rapid WBIF Forest Management Plan agreement amendment  
A motion was made by Krause, with a second by Sindelir, to amend the existing FY Rainy-Rapid Watershed Based Implementation Funding Agreement for forest management plan cost share to increase the allocation from $16,000 to $28,000.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Forest Management Plan Cost Share applications  
A motion was made by Sindelir, with a second by Dunnell, to authorize the following Rainy-Rapid WBIF forest management cost share contracts as follows:  

  • Ant Farm Inc. – 264 acres max
  • James Marken – 320 acres max
  • Joseph Fjerstad – 240 acres max
  • Christopher Kvarnlov – 178 acres max

Cost share is not to exceed $300 base payment plus $6.50 per planned acre not to exceed the maximum acreage.
Affirmative: Dohmen, Krause, Sindelir, Dunnell Opposed: None Sonstegard abstained. 
Motion carried.

A motion was made by Sonstegard, with a second by Dunnell, to authorize the Lake of the Woods WBIF forest management cost share contract for Thomas Goldsmith in the amount of $300 base payment plus $6.50 per planned acre, not to exceed 300 total acres.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Rundall abandoned well sealing cost share application   
A motion was made by Sindelir, with a second by Krause, to authorize the Rundall abandoned well sealing cost share application in the amount of $1,000 or 100% of the total practice cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Arsenic well testing clinic   
A motion was made by Sonstegard, with a second by Sindelir, to authorize the staff to organize a well testing clinic for arsenic and to offer a $15 (50%) cost share during the clinic. Funding will come from the county allocation.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Cost share application – cover crops   
A motion was made by Krause, with a second by Sindelir, to authorize staff to pre-approve cover crop cost share applications prior to an SWCD board meeting.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Abandoned well sealing application for Woodsmen Properties LLC
A motion was made by Sindelir, with a second by Sonstegard, to authorize the abandoned well sealing cost share application for Woodsmen Properties, LLC in the amount of $1,000 or 100% of the total practice cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

A motion was made by Sindelir, with a second by Krause, to authorize Hirst’s travel request to the International Rainy-LOW Watershed Meetings in Kenora from Aug 13th-15th.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion– none

The next regular board meeting has been set for August 8th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Krause

Meeting adjournment time: 6:30 p.m.

Secretary:_________________________________ Date:_____________________

June 13th, 2024

Minutes from the June 13th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:45 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Team Lead, Jody Peek; County Commissioner, Joe Grund

A motion was made by Dunnell to approve the agenda as presented.  The motion was seconded by Krause. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the May 9th, 2024 minutes.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The May 2024 Treasurer’s Report was reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda.  The motion was seconded by Krause.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Old Business

LWCB resource agency input

A motion was made by Krause, with a second by Sindelir, to submit a letter of input to the Lake of the Woods Control Board regarding water level management on Lake of the Woods.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Special Reports

NRCS partner updates – Jody Peek, NRCS Team Lead

New Business

Request to purchase stamps   

A motion was made by Krause, with a second by Dunnell, to purchase 500 forever stamps for $340.00. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Replenish petty cash   

A motion was made by Krause, with a second by Sindelir, to replenish the petty cash account with $52.53 for a balance of $100.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Reissue dues check 

A motion was made by Krause, with a second by Dunnell, to stop payment on check 8903 and reissue the dues to Area VIII in the amount of $275.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Request to purchase Plantskydd    

A motion was made by Sonstegard, with a second by Dunnell, to purchase one case of ready to use Plantskydd and one case of powder concentrate for the tree sale program.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Public Works Department cost share project application   

A motion was made by Sindelir, with a second by Krause, to approve the Public Works Department cost share application for a gully repair.  Payment is not to exceed $38,500 or 100% of the total practice cost, whichever is less.   

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Annual well testing clinic    

A motion was made by Sonstegard, with a second by Sindelir, to authorize the well testing clinic rate of $15 per test paid by the SWCD with the other half being paid by the participant.

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Take A Kid Fishing funding request 

A motion was made by Dunnell, with a second by Krause, to authorize $200 to be paid to the Keep it Clean Committee for including the Keep it Clean logo on the Take a Kid Fishing trailer wrap.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Comstock forest management plan final payment

A motion was made by Sonstegard, with a second by Sindelir, to authorize final payment for Willard Comstock’s 2024-01-FMP-LW forest management plant contract in the amount of $1,223.00.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Training and Travel Requests

SWCD Governance 101
A motion was made by Sindelir, with a second by Krause, to authorize Trask and Sonstegard to attend the SWCD Governance 101 training in July. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Lake of the Woods Control Board – see attachment to the June 13, 2024 board packet. 

General Information and Discussion

2024 Tree Program Report – see attachment to the board packet 

Planting equipment deposit  –The Board consensus was to continue with the current process.   

BWSR Soil Health Grant Request for Interest – SWCD staff will be submitting a request for interest for one-time Soil Health Grants from BWSR.  

2025 Summer Conservation Corps crew and intern applications      

SWCD staff will be submitting grant applications for Conservation Corps crews and an intern for next summer’s field season.  

Audit Planning Communication Letter  –  See attachment to the Board Packet.

Financial and technical assistance for islands and NW Angle – Discussion on the logistics and cost of providing technical and financial assistance to projects at the NW Angle and the islands.  

The next regular board meeting has been set for July 11th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Krause

Meeting adjournment time: 7:50 p.m.

Secretary:_________________________________ Date:_____________________

May 9th, 2024

Minutes from the May 9th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell

Members absent: Roger Krause

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Sonstegard to approve the agenda as amended.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the April 11th, 2024 minutes.  The motion was seconded by Dunnell.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

The April 2024 Treasurer’s Report was reviewed.  

A motion was made by Sindelir to approve the bills as listed on the agenda with the addition of the Always There Staffing Invoice #11239535.  The motion was seconded by Sonstegard.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – none

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist – see the board packet for a copy of Steinhauer’s report. 

New Business

Additional E. coli sampling  
A motion was made by Sindelir, with a second by Dunnell, to approve up to $1,080.00 of county allocation funding for additional E. coli sampling in the Zippel and Bostic watersheds.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

pH Module purchase request   

A motion was made by Sonstegard, with a second by Dunnell, to approve the purchase of a replacement pH module probe in the amount of $204.00 through the Surface Water Assessment Grant. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.


Chrzanowski forest management plan cost share payment request  

A motion was made by Sindelir, with a second by Sonstegard, to authorize Chrzanowski’s 2023-03 FMP-RR cost share payment in the amount of $1,684.50. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Walton forest management plan cost share payment request

A motion was made by Dunnell, with a second by Sonstegard, to authorize Walton’s 2024-02 FMP-LW cost share payment in the amount of $1,314.00.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Forest Management Plan R-R cost share applications   

The board reviewed the pending cost share applications for the Rainy-Rapid Watershed. No action was taken due to lack of available funding.

Peppermint Creek cost share project application  

A motion was made by Sindelir, with a second by Sonstegard, to authorize the Peppermint Creek – Paul Johnson cost share application for a streambank crossing with payment not to exceed $14,047.50 or 75% of the total project cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Certificate of Deposits  

A motion was made by Sindelir, with a second by Sonstegard, to authorize the following with Multi-Bank Securities: rollover of CD (mat 5/30/24) and CD (mat 6/27/24) to 3-year terms and CD (mat 7/1/24) to a 1-year term. Additionally, purchase one new 6-month CD not to exceed $125,000. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Soil Health Tests and July Soil Health Workshop   

A motion was made by Dunnell, with a second by Sonstegard, to utilize Lake of the Woods Watershed Based Implementation Funding for soil health tests and an upcoming soil health workshop tentatively scheduled for July. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.


AIS Bait Disposal Education purchases

A motion was made by Sindelir, with a second by Dunnell, to authorize $600.00 for the purchase of 2,000 bait bags using Aquatic Invasive Species funds.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.


Keep It Clean Governor’s Fishing Opener purchases  

A motion was made by Sonstegard, with a second by Sindelir, to authorize the purchase of 500 decals through SandPieper Designs in the amount of $431.05 plus shipping using MPCA Keep it Clean program funds.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.


Keep It Clean volunteer exp @ Governor’s Fishing Opener  

A motion was made by Sonstegard, with a second by Dunnell, to authorize a travel stipend of $200.00 for Ann Brucciani Lyon through the MPCA Keep it Clean program funds.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Keep It Clean Donation   

A motion was made by Sonstegard, with a second by Sindelir, to accept a donation for the Keep it Clean Program from the Sporting Journal Radio in the amount of $500.00. 

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.


Take A Kid Fishing request 

The board consensus was to move forward with a funding request from the Take a Kid Fishing committee for a promotional graphic which would include the Keep it Clean logo. The graphic would be applied on a cargo trailer purchased for the Take a Kid Fishing program.  Funding would come from the MPCA Keep it Clean contract. 


Stop payment on check

A motion was made by Sindelir, with a second by Sonstegard, to stop payment at Border Bank on check #8945 due to loss and reissue the check.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Local Work Group – set meeting time  

The Local Work Group will be held at 4:30 p.m. on Thursday, June 13th at the County Government Center boardroom. The SWCD board meeting will start at 5:30 p.m. at the same location.

Ecklund abandoned well sealing cost share payment

A motion was made by Sindelir, with a second by Sonstegard, to authorize Ecklund’s 2023-05 SP abandoned well sealing cost share payment in the amount of $500.00. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Paulseth-Bautch forest management plan LW cost share application

A motion was made by Dunnell, with a second by Sindelir, to authorize Allison Paulseth-Bautch’s Lake of the Woods watershed forest management plan cost share application in the amount of $300 base payment plus $6.50 per acre, not to exceed 160 acres pending that it meets eligibility requirements in the ranking process.  

Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests

MACDE Admin Conference
A motion was made by Sonstegard, with a second by Dunnell, to authorize Buegler’s registration fee and travel expenses to attend the MACDE Admin Conference in Brainerd on June 25-26.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports – none

General Information and Discussion

Area VIII Treasurer appointment    

Area resolution process and June meeting host

State Forestry Nursery resolution

Keep It Clean – Star Tribune Digital Report Winter Campaign 2023/24  

The next regular board meeting has been set for June 13th, 2024 at 5:30 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Sonstegard

Meeting adjournment time: 6:40 p.m.

Secretary:_________________________________ Date:_____________________

April 11th, 2024

Minutes from the April 11th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell
Members absent: none
Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Sindelir to approve the amended agenda.  The motion was seconded by Sonstegard. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the March 14th, 2024 minutes.  The motion was seconded by Krause.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The March 2024 Treasurer’s Report and Budget vs. Actual reports were reviewed. 
The first quarter supervisor expense reports were reviewed.
No bills were presented for approval. 

Old Business – none

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist –  see the board packet for a copy of Steinhauer’s report.  The Local Workgroup session is tentatively scheduled for June 13th prior to the regular board meeting.

New Business
Conservation Corps Project #220-18502, Summer AmeriCorps Position 
A motion was made by Krause, with a second by Dunnell, to authorize the Conservation Corps Work Order #220-18502.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Conservation Corps Project #220-10638, Shoreline Cleanup    

A motion was made by Sindelir, with a second by Sonstegard, to authorize the Conservation Corps Work Order #220-10638.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


White Tail Ranch 2023-05 FMP-RR cost share final payment
A motion was made by Krause, with a second by Sindelir, to authorize final payment for White Tail Ranch of Baudette in the amount of $2,380 from the Rainy-Rapid Forest Management Plan cost share program.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Gerulli 2023-04 FMP-RR cost share final payment   

A motion was made by Dunnell, with a second by Krause, to authorize final payment for Nick Gerulli in the amount of $1,151.50 from the Rainy-Rapid Forest Management Plan cost share program.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

AIS Tool Station Purchases  

A motion was made by Sonstegard, with a second by Dunnell, to authorize the purchase of 10 AIS tool stations, not to exceed $1,500, with funding to come from the AIS Program. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


AIS Inspector Chair Reimbursement  

A motion was made by Sindelir, with a second by Krause, to authorize up to $50 per-person reimbursement for Lake of the Woods SWCD AIS inspectors for the purchase of a chair.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Hauger LW Forest Management Plan cost share application

A motion was made by Dunnell, with a second by Sonstegard, to authorize Byron Hauger’s Lake of the Woods Watershed forest management plan cost share application with funding not to exceed $300.00 plus $6.50 per acre for a maximum of 320 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

LW School funding request 

A motion was made by Krause, with a second by Dunnell, to authorize Education funds for the Lake of the Woods School 2-day Bears in the Bog event. Funding is not to exceed $656 dollars for 2 days transportation for K-6th graders.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none
Staff Reports – the board reviewed staff reports as presented with the agenda. 
Committee Reports – none

General Information and Discussion
Review and update Lake of the Woods Control Board Resource Agency Input
2024 Supervisor Elections (Dunnell, Dohmen, Sonstegard)   
DNR Robert Guthrie update regarding irrigation permits   
2023 State Climatology rainfall report   
MASWCD Call for Resolutions

The next regular board meeting has been set for May 9th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sindelir Seconded: Dunnell
Meeting adjournment time: 6:08 p.m.

Secretary:_________________________________ Date:_____________________

March 14th, 2024

Minutes from the March 14th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Frank Sindelir, Nancy Dunnell

Members absent: Roger Krause

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer; County Commissioner, Joe Grund

A motion was made by Sindelir to approve the agenda with the addition of the RMB Load Labs Invoice D056594 for $250.  The motion was seconded by Sonstegard. 
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Dunnell to approve the February 8th, 2024 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried.

The February 2024 Treasurer’s Report was reviewed.  

A motion was made by Sonstegard to approve the bills as listed on the agenda.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Sindelir, Dunnell Opposed: None Motion carried. 

Special Reports

Bob Guthrie – MN DNR Region 1 Area Groundwater Appropriation Hydrologist – Guthrie presented on the process for reviewing groundwater appropriation permits.  There are three current permit applications in Lake of the Woods County. Two are for agricultural irrigation and one is for a gravel pit. 

Sindelir excused himself from the meeting.

Old Business

HSA contribution

A motion was made by Sonstegard, with a second by Dunnell, to approve payment of HSA monthly fee at Border Bank for all eligible employees in one lump sum at the beginning of the year
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried. 

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist –  see the board packet for a copy of Steinhauer’s report. 

New Business

Letter of support for Keep It Clean Legislation 
A motion was made by Dunnell, with a second by Sonstegard, to submit a letter of support for the Keep it Clean legislation which provides funding and a state agency lead for the program.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.
  

Request to purchase a QuickBooks yearly subscription
A motion was made by Sonstegard, with a second by Dunnell, to purchase the Quickbooks Desktop Pro Plus yearly subscription.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

Envirothon contribution   
A motion was made by Sonstegard, with a second by Dunnell, to contribute $300.00 to the Envirothon program.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

MPCA Surface Water Assessment Grant amendment  
A motion was made by Dunnell, with a second by Sonstegard, to authorize the District Manager to sign the MPCA Surface Water Assessment Grant amendment to increase funding for shipping and laboratory costs. 

Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

Aery abandoned well sealing application  
A motion was made by Sonstegard, with a second by Dunnell, to approve Tim Aery’s abandoned well sealing cost share application to seal two wells. Cost share is approved at $1,000.00 per well, with payment not to exceed 100% of the total cost.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

Rainy-Rapid WBIF Cooperator Agreements    

A motion was made by Dunnell, with a second by Sonstegard, to authorize the Rainy-Rapid Cooperator Agreements for SWCD Administration and the Forest Management Plan Cost Share Program.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

Purchase Pin Flags for Tree Program   

A motion was made by Dunnell, with a second by Sonstegard, to authorize the purchase of pin flags for the Tree Program at a cost of $310.70 for 26 bundles.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

LOW County Fair Agreement

A motion was made by Dunnell, with a second by Sonstegard, to authorize the rental agreement for the Lake of the Woods County Fair booth for 2024. 
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

R-R Forest Management Plan cost share applications 
A motion was made by Sonstegard, with a second by Dunnell, to allocate $1,600 from County Allocation to the Rainy-Rapid Forest Management Plan Cost Share Program for the FY24 grant cycle.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard, with a second by Dunnell, to approve the Forest Management Plan Cost Share applications for Waconia Hunt Club (120 acres) and Anthony Kunze (120 acres).  The cost share rate, per contract, is not to exceed $300 base payment plus $6.50 per planned acre, or 100% of the total cost, whichever is less.
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried. 


MOA with City of Baudette

A motion was made by Dunnell, with a second by Sonstegard, to approve the Memorandum of Agreement with the City of Baudette for implementation of the City of Baudette Stormwater BMPs Clean Water Fund Grant (C24-0033).
Affirmative: Sonstegard, Dohmen, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports 

Rainy-Rapid Policy Committee – see attachment to the agenda   

Lake of the Woods Control Board – see attachment to the agenda

General Information and Discussion

*Demonstration of SWCD Project Mapping  

*Additional Forest Management Planning Cost Share funds  

*Rain barrel workshop   

*Special work session discussion, April 11th – a decision was made to postpone this session. 

The next regular board meeting has been set for April 11th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Dunnell Seconded: Sonstegard

Meeting adjournment time: 7:20 p.m.

Secretary:_________________________________ Date:_____________________

February 8th, 2024

Minutes from the February 8th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; NRCS Resource Conservationist, Michael Steinhauer

A motion was made by Krause to approve the agenda as amended.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Dunnell to approve the January 11th, 2024 minutes.  The motion was seconded by Sindelir.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The January Treasurer’s Report was reviewed.  

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business
Vehicle purchase 
A motion was made by Krause, with a second by Sonstegard, to authorize the purchase of a 2023 Ford F150 through the County Public Works Department state contract. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The consensus of the board was to authorize the purchase of vehicle accessories with total vehicle plus accessories cost not to exceed the amount budgeted in the 2024 SWCD budget.

Special Reports
NRCS partner updates – Michael Steinhauer, Resource Conservationist – see the board packet for a copy of Steinhauer’s report.  

New Business

Henning RR Forest Management Plan Cost Share Application   
A motion was made by Sonstegard, with a second by Sindelir, to authorize the Rainy-Rapid Forest Management Plan cost share application for Timothy Daniel Henning Revoc Trust at $300 base payment plus $6.50 per planned acre, not to exceed 240 acres. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Vail 2021-03SP abandoned well sealing cost share payment    

A motion was made by Dunnell, with a second by Sonstegard, to authorize final payment for Vail’s abandoned well sealing contract in the amount of $500.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Operating Funds – Well Sealing Assigned Account   
A motion was made by Krause, with a second by Sonstegard, to authorize the establishment of an assigned fund account for $20,000 with funding received from Lake of the Woods County to be used towards an abandoned well sealing program.  
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Cover crop policy and payment rates  
A motion was made by Sindelir, with a second by Sonstegard, to adopt the Cover Crop payment rates of $25 per acre for single species and $50 per acre for multiple species, for a maximum of 80 acres.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


LW WBIF FY24 Admin/Coordination Agreement  
A motion was made by Sonstegard, with a second by Dunnell, to enter into the Lake of the Woods Watershed Joint Powers Board Watershed-Based Implementation Funding FY24-01 agreement for Administration and Coordination services.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


State of MN Master Joint Powers Agreement    

A motion was made by Sindelir, with a second by Krause, to enter into the State of MN Professional and Technical Services Master Joint Powers Board SWIFT Contract #241849 for RIM services and to authorize the District Manager to sign the agreement. 
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: Dohmen Motion carried.

MPCA Load Monitoring Contract 2024   

A motion was made by Krause, with a second by Sindelir, to authorize the District Manager to sign the 2024 MPCA Load Monitoring Contract when the final draft is completed.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Letter of support request from the Lake of the Woods Water Sustainability Foundation
A motion was made by Dunnell, with a second by Sindelir, to send a letter of support for the Lake of the Woods Water Sustainability Foundation’s funding application to the ECCC Freshwater Ecosystem Initiative for Lake of the Woods to support efforts to reduce phosphorus loading. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

First quarter meeting date, time, subject and budget   
A motion was made by Sonstegard, with a second by Dunnell, to approve a budget of $1,200 for food, facilitator and location expenses for a special board retreat and planning session. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Gillie LOWW WBIF forest management plan cost share payment
A motion was made by Sindelir, with a second by Dunnell, to authorize final payment for Gillie’s forest management plan contract #2023-FMP-06 in the amount of $1,537.00 from the Lake of the Woods WBIF funding. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Horntvedt R-R WBIF forest management plan cost share application
A motion was made by Sindelir, with a second by Sonstegard, to authorize the Rainy-Rapid Forest Management Plan cost share application for Horntvedt, Norske Acres LLC at $300 base payment plus $6.50 per acre, not to exceed 320 acres.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Blom R-R forest management plant cost share application
A motion was made by Krause, with a second by Dunnell, to authorize the Rainy-Rapid Forest Management Plan cost share application for Joann Blom at $300 base payment plus $6.50 per acre, not to exceed 40 acres.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Walton LOWW WBIF forest management plan cost share application
A motion was made by Sindelir, with a second by Krause, to authorize the Lake of the Woods Watershed Forest Management Plan cost share application for James Walton at $300 base payment plus $6.50 per acre, not to exceed 160 acres.  

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Recognition for 2023 Rain Gauge Volunteers
A motion was made by Dunnell, with a second by Sindelir, to authorize $320 of Water Plan funds to be used towards rain gauge volunteer recognition. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

2024 Medica Plan Document
A motion was made by Sonstegard, with a second by Dunnell, to authorize the District Manager to sign the 2024 Medica Plan document. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests
A motion was made by Sindelir, with a second by Krause, to authorize Vrtacnik’s training and travel expenses to attend a Frontier Precision training
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Staff Reports – the board reviewed staff reports as presented with the agenda. 
Committee Reports – none

General Information and Discussion
Proposed Keep It Clean legislation – presentation of proposed funding legislation
MASWCD Legislative Webinar, Briefing, and Day at the Capitol  – March 13th is SWCD Day at the Capitol. 

The next regular board meeting has been set for March 14th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sonstegard Seconded: Krause

Meeting adjournment time:  6:48 p.m.

Secretary:_________________________________ Date:_____________________

January 11th, 2024

Minutes from the January 11th, 2024 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.

The meeting was called to order by Monica Dohmen at 5:00 p.m.

Members present: John Sonstegard, Monica Dohmen, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: none

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS Resource Conservationist, Michael Steinhauer;  County Commissioner, Joe Grund; BWSR Board Conservationist, Chad Severts

A motion was made by Krause to approve the agenda as presented.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Annual Organizational Meeting Items

A motion was made by Krause, with a second by Sindelir, to approve the annual business items as follows: 

  • Officer Elections 

2024 SWCD offices are as follows:

District Chair,  Monica Dohmen

Vice Chair, Frank Sindelir

Treasurer, Nancy Dunnell

Secretary, John Sonstegard

Public Relations, Roger Krause

  • Monthly Meeting date, time and location

Second Thursday of each month at 5:00 p.m.  in the Boardroom of the County Government Center. 

  • Designate Official Depositories – (Minn Stat. 118A.02, subd 1 provides that the governing body, or its designee, shall designate the depository in which all the District’s funds shall be deposited.)


Border Bank of Baudette, Multi-Bank Securities, Inc.

  • Check Signing Authority – 

Josh Stromlund, District Manager; Nancy Dunnell, Treasurer; Mike Hirst, Resource Conservationist; Corryn Trask, Resource Conservationist; Becky Buegler, Office Assistant

  • Supervisor Compensation Rate 

$125 per meeting. This rate is per day, no matter how many meetings are attended. Supervisors may receive a per‐diem for travel days necessary for attending out of town meetings.

  • Mileage Rate 

Mileage compensation will reflect the most current IRS mileage rate.  

  • Meal Allowances 

Maximum meal allowance for supervisors and employees at $75.00 per day for approved meetings.

  • Spending Limits ‐
    District staff have permission to:

*Pay all district related bills prior to the next board meeting including: payroll, payroll liabilities, fuel account at Howard’s Cenex, Marco copier, other invoices not exceeding $200.  *Pay invoices for: emergency vehicle repairs exceeding $200 or other emergency items exceeding $200 as authorized by the SWCD manager or Board Chair. 
*Purchase miscellaneous supplies up to $200.  

  • Designated Official Newspaper 

Northern Light Region

  • Annual membership dues for 2024

Minnesota Association of Soil and Water Conservation Districts $ 4,916.35

MASWCD North Central Area (VIII) $ 275.00

Minnesota Association of Conservation District Employees $ 125.00  $25/employee

C/C/OGA Membership Dues $ 84.00

Minnesota Association of County Feedlot Officers $125.00

National Association of Conservation Districts $775.00

  • Committee Assignments * = new committee on the list 
CommitteeBoardStaffMtgs/yr (approx.)
Area VIII MeetingsAll supervisorsAll staff3
North Central MN TSA 8Frank SindelirJosh Stromlund, Alternate: Corryn Trask2
County/SWCD Joint Powers Agreement Liaison CommitteeMonica Dohmen Roger KrauseStromlundas called
Personnel CommitteeJohn Sonstegard,
Nancy Dunnell		1
International Multi-Agency Technical Advisory Committeen/aMike Hirst3
Lake of the Woods Control BoardNancy DunnellMike Hirst3
International Rainy Lake of the Woods Watershed Boardn/aMike Hirst10
Rainy/Rapid Board Citizen’s Advisory CommitteeNancy DunnellMike Hirst1
Rainy-Rapid One Watershed One Plan Policy Committee Monica Dohmen, John Sonstegard4
School Forest Committeen/aCorryn Trask8

Lake of the Woods Watershed Joint Powers Board		Nancy Dunnell 
Alternates: John Sonstegard		4
Local Work GroupFrank Sindelir, Nancy Dunnell1
AIS/Keep it Clean CommitteeMonica DohmenMike Hirst6
AIS/Keep it Clean Committee     (at large member) – $40 per diemMike Larson6
  • Review Fixed Asset List 

Authorize removal of the following items from the comprehensive fixed asset list:
Waders -LaCross Big Chief Insulated size 10; thermometer – traceable ultra long-stem; thermometer – VWR, Staff gage 4 ft;  Keep it Clean Banners with website;  Keep it Clean banners old style. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard, with a second by Dunnell, to acknowledge the review of the housekeeping items.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sindelir to approve the December 14th, 2023  minutes.  The motion was seconded by Krause.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The December 2023 Treasurer’s Report was reviewed.  

The 2023 Fourth Quarter Budget vs Actual report was reviewed. 

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Sindelir. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Old Business – none

Special Reports

NRCS partner updates – Michael Steinhauer, Resource Conservationist –  Steinhauer presented a report of NRCS activities.  

Chad Severts – BWSR Board Conservationist – Severts presented an overview of the Board of Water and Soil Resources (BWSR).  He also presented on the policy changes to the cost share programs and upcoming soil health grants available. 

New Business

Comstock LWW Forest management plan cost share application
A motion was made by Sindelir, with a second by Sonstegard, to authorize the Willard Comstock Lake of the Woods watershed forest management plan cost share contract in the amount of $300 or $6.50 per acre for a maximum of 144 acres. 

Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Abandoned well sealing cost share rates    

A motion was made by Krause, with a second by Sindelir, to increase the cost share rate for the abandoned well sealing cost share program to $1,000.00 per well, with payment not to exceed 100% of the total practice cost. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Sustainable Farming Association Agreement   

A motion was made by Sonstegard, with a second by Dunnell, to authorize the agreement with the Sustainable Farming Association for on-call soil health outreach consulting services for January 1, 2024-December 31, 2025 in the amount of $20,000.00 with added language to include compensation for “related travel expense reimbursement.” Funding will come from the Lake of the Woods Watershed-based Implementation funding.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.


Always There Staffing Agreement  

A motion was made by Sindelir, with a second by Krause, to approve the agreement for AIS inspector staffing services with Always There Staffing for the 2024 inspection season with funding to come from the AIS program. 
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

AIS promotional contracting services  

A motion was made by Sonstegard, with a second by Sindelir, to approve the 2024 Promotional Partnership agreement with Curt’s Quesnell’s NCOR Guide Service LLC in the amount of $3,000 for AIS promotional services with funding to come from the AIS program. .  
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Peterson Company LTD 2023 audit bid  

A motion was made by Sindelir, with a second by Dunnell, to approve the bid from Peterson Co. LTD in the amount of $4,500.00 for 2023 audit services, and to authorize the District Manager to sign the engagement letter upon receipt.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Karvakko proposal for engineering services 

A motion was made by Sindelir, with a second by Sonstegard, to authorize the Karvakko Engineering, Inc. Agreement for Engineering Services for the Stuart Rice project, not to exceed $13,750.00, with funding to come from the TSA8 engineering allocation.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Approve BWSR 2024 Clean Water Fund Competitive Grant #C24-0033 

A motion was made by Sonstegard, with a second by Krause, to approve the BWSR 2024 Clean Water Fund Competitive Grant #C24-0033 for the City of Baudette Stormwater Project in the amount of $150,000.00.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests
A motion was made by Sonstegard, with a second by Sindelir, to authorize staff and supervisors to attend Rainy-Lake of the Woods Water Quality Forum on March 6th and 7th in International Falls.
Affirmative: Sonstegard, Dohmen, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports  – none

General Information and Discussion

MASWCD Resolution – DNR shoreline protection task force    

First Quarter Special Meeting 

MCIT Open Meeting Law and Remote Participation Webinar   

Correspondence: Giziibii RC&D

The next regular board meeting has been set for February 8th, 2024 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Krause Seconded: Sindelir

Meeting adjournment time: 6:52 p.m.

Secretary:_________________________________ Date:_____________________

December 14th, 2023

Minutes from the December 14, 2023 Regular Board Meeting

The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Frank Sindelir at 5:00 p.m.

Members present: John Sonstegard, Roger Krause, Frank Sindelir, Nancy Dunnell

Members absent: Monica Dohmen 

Others present: Land and Water Planning Director, Josh Stromlund; Resource Conservationist, Mike Hirst; Resource Conservationist, Corryn Trask; NRCS District Conservationist, Jody Peek

A motion was made by Krause to approve the agenda.  The motion was seconded by Dunnell. 
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Sonstegard to approve the November 9th, 2023 minutes.  The motion was seconded by Krause.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Krause to approve the  November 14th, 2023 Special Meeting minutes.  The motion was seconded by Sonstegard..
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

The November 2023 Treasurer’s Report was reviewed.  

A motion was made by Krause to approve the bills as listed on the agenda.  The motion was seconded by Sonstegard. 
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Fourth quarter supervisor expense reports were reviewed. 

Special Reports

NRCS partner updates –  NRCS District Conservationist, Jody Peek presented NRCS program updates

Old Business

2024 Employee Wages and Benefits
A motion was made by Sonstegard, with a second by Dunnell, to move the Office Assistant from a Specialist level to a Senior level position. 
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

A motion was made by Krause, with a second by Dunnell, to set wages effective January 1, 2024 as follows: Resource Conservationists, Sr. Hirst and Trask from Grade 14, Step F6 to Grade 15, Step F6; Office Assistant, Sr. Buegler from Grade 8, Step D4 to Grade 9, Step D4; Water Resources Technician Vrtacnik, Sp. from Grade 11, Step C3 to Grade 12, Step C3.    

Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

New Business

2024 Budget 

A motion was made by Dunnell, with a second by Sonstegard, to approve the 2024 Budget as presented.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Increase Special Projects fund balance

A motion was made by Krause, with a second by Sonstegard, to increase the Special Projects Fund Equity Account using District funds to $20,000.00 effective January 1, 2024.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.
 

Operating funds – SWCD State Aid Assigned Account   

A motion was made by Sonstegard, with a second by Dunnell, to establish a SWCD State Aid Operating Funds Assigned Equity Account designated for current and future SWCD State Aid payments.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Request to purchase checks for the Border Bank checking account and envelopes

A motion was made by Sonstegard, with a second by Krause, to approve the purchase of 500 checks and envelopes from Intuit Quickbooks with funds from the office supply account.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Authorize winter newsletter expenses 

The board was in consensus to move forward with expenses related to publishing the biannual newsletter.

Final payment for Keelan abandoned well sealing   

A motion was made by Krause, with a second by Sonstegard, to authorize final payment for Kevin Keelan’s FY22-02SP Abandoned Well Sealing project in the amount of $500.00.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Final payment for Estling abandoned well sealing    

A motion was made by Krause, with a second by Sonstegard, to authorize final payment for Rod Estling’s FY23-06SP Abandoned Well Sealing project in the amount of $500.00.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Gerulli Rainy-Rapid Forest Management Plan cost share application 

A motion was made by Sonstegard, with a second by Krause, to authorize the Rainy Rapid Forest Management Plan Cost Share contract with Nick Gerulli in the amount of $300 plus $6.50/acre, not to exceed 137 acres total.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Kukowski Rainy-Rapid Forest Management Plan cost share application    

A motion was made by Sonstegard, with a second by Dunnell, to authorize the Rainy Rapid Forest Management Plan Cost Share contract with Jim Kukowski, White Tail Ranch of Baudette, in the amount of $300 plus $6.50/acre, not to exceed 320 acres total.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Thompson abandoned well sealing cost share application 
This item was tabled. 

Livestock Workshop
A motion was made by Krause, with a second by Dunnell, to authorize up to $1,000 in feedlot program funds for a livestock producer workshop in 2024.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

MPCA Keep It Clean contract amendment and change order
A motion was made by Sonstegard, with a second by Krause, to amend the MPCA Keep it Clean #227227 contract from $97,560.00 to $117,560.00 and add public outreach events to allowable costs.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Keep It Clean volunteer expenditures for MASWCD Convention Booth  

A motion was made by Krause, with a second by Sonstegard, to authorize a $200 per person stipend for Robyn and Brian Dwight and $100 stipend for Ann Bruccianni Lyon for staffing the Keep it Clean convention booth during the MASWCD convention in Minneapolis with funding to come from the MPCA Keep it Clean contract. 
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried. 


Beltrami SWCD – Keep It Clean wheelhouse use agreement  

A motion was made by Sonstegard, with a second by Dunnell, to agree to the terms and conditions of the Keep it Clean Ice House Rental Agreement with Beltrami SWCD and to allow the District Manager to enter into the agreement as events are scheduled.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Adopt policy for Earned Sick and Safe Time 

A motion was made by Krause, with a second by Dunnell, to adopt the interim earned sick and safe time policy for expanded uses of sick leave.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried. 

See attachment to the December 14th, 2023 board packet for a copy of the policy language. 


Keep It Clean Donation – Tom’s Tackle

A motion was made by Sonstegard, with a second by Krause, to accept a Keep it Clean donation from Tom’s Tackle.
Affirmative: Sonstegard, Krause, Sindelir, Dunnell Opposed: None Motion carried.

Training and Travel Requests – none.

Staff Reports – the board reviewed staff reports as presented with the agenda.  

Committee Reports
Personnel committee – items were covered during the wage and benefit review.

General Information and Discussion
Human resources legal support – the staff will pursue options for covering costs related to updating the personnel policy. 

AIS promotional contracting services – discussion regarding contracting costs for AIS promotion.

Vehicle needs and purchasing options – staff presented a current inventory of vehicles, use and options for upgrading.
  

MN Campaign Finance and Public Disclosure Board Correspondence

The next regular board meeting has been set for January 11th, 2023 at 5:00 p.m. in the Boardroom of the County Government Center.  

Adjourn: Sonstegard Seconded Krause
Meeting adjournment time: 7:33 p.m.

Secretary:_________________________________ Date:_____________________

November 14th, 2023

Minutes from the November 14th, 2023 Special Board Meeting

The special meeting of the Lake of the Woods Soil and Water Conservation District was held in the Boardroom of the County Government Center.  

The meeting was called to order by Vice Chair, Frank Sindelir, at 9:20 a.m.

Members present: John Sonstegard, Roger Krause, Frank Sindelir, Nancy Dunnell
Members absent: Monica Dohmen

Others present:  Josh Stromlund, Land and Water Planning Director and Mike Hirst, Resource Conservationist

A motion was made by Sindelir, with a second by Dunnell, to close the meeting pursuant to attorney-client privilege. 

Topic of discussion: Joint meeting with the Lake of the Woods County Commissioners and Attorney John Kolb to discuss the Williams Creek Mitigation Site.  


A motion was made by Sonstegard, with a second by Sindelir to reopen and adjourn the meeting at 10:10 a.m. 

Adjourn: Sonstegard Seconded: Sindelir

Meeting adjournment time: 10:10 a.m.


Secretary:_________________________________ Date:_____________________

A recording of the meeting is on file at the Lake of the Woods County Courthouse.